Meeting Minutes of April 8, 2026
The regular meeting of Buncombe Public Water District was called to order on April 8, 2026 at 6:04 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Hughey; Brewer; Fiorino; Lamb; Howell; Dickson
Trustees Absent: Baker
Also Present: Alex Heidbreder; Sage Lintner; and Adam Olivira; Barrett, Twomey, Broom, Hughes and Hoke, LLP.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD MARCH 11, 2026 made by Trustee Lamb and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
A. Truck Offer: Offer from Alicia Wanke for $1,500.00 for the 1999 Maroon Ford F150, as is. MOTION TO ACCEPT THE OFFER FROM ALICIA WANKE FOR $1,500.00 made by Trustee Brewer and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
Old Business
A. Chapter 6 Agreements: Presentation of the Chapter 6 Agreement on District Letterhead was presented to all members. Trustee Howell has submitted several changes to be made. After further review, it was discovered that there were some transcription errors and the letter is to be redrawn up on the Letterhead with all the errors corrected. Office Manager Lintner to make the corrections and to resend to Board Members for approval. A MOTION WAS MADE TO APPROVE THE AGREEMENT AS CORRECTED by Trustee Fiorino and seconded by Trustee Brewer. On a voice vote, motion was passed with all Trustees voting aye.
B. Deposit Ordinance Update:
Conversation started with round table discussion with all Trustee participation and input. Various suggestions were made on different methods of determining a deposit on an account. Discussion on creating definitions of ‘Renter’ within the Chapter 3 Ordinances. Mr. Olivira offered to create a definition to be added into the Ordinance for clarification. MOTION WAS MADE TO UPDATE THE DEPOSIT ORDINANCE AS FOLLOWS; made by Trustee Brewer and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
- Homeowner – $100.00 deposit
- Renter – $200.00 deposit
- Commercial – $300.00 deposit
The deposit is to be made per meter or for each account open.
New Business
A. C&C Pump Invoice:
Presented was a quote estimate, payment record with invoice, and a new invoice all from C&C Pump Supply relating to the pump in Pump Station 2 that was replaced. WSO Heidbreder outlined the chain of events throughout the day that the new pump was installed, including having to hire an additional company to complete the installation. Discussion was had on how to handle the invoice. The District is still waiting for the invoice from the additional company. Tabled until next month’s meeting with all invoices.
B. Security System Quote:
A quote was presented from Terrence Walsh, our current IT rep. Quote included a 4-camera system, hardwired, at the District office. There would be an ability to add up to 4 additional cameras if desired in the future. Discussion carried to security at the Booster Pump Stations and not just the District Office and Tower. Office Manager Lintner sent Mr. Walsh several questions that were posed by Trustees. Office Manager Lintner to continue to follow up. A MOTION WAS MADE TO ACCEPT THE SECURITY SYSTEM QUOTE FROM TERRENCE WALSH by Trustee Lamb and seconded by Trustee Brewer. On a roll call, the motion passed with 4 Trustees voting aye, and Trustee Dickson and Chairman Hughey voting to abstain.
A MOTION TO RESCIND THE PREVIOUS MOTION AND TABLE THE VOTE UNTIL ADDITIONAL QUOTES ARE OBTAINED was made by Trustee Dickson and seconded by Trustee Lamb. On a voice vote, motion passed with all Trustees voting aye.
C. Meter 3-4440:
Chairman Hughey presented correspondence between him and Customer 3-4440 regarding an invoice for the remaining balance owed for a new meter install. The meter was a road bore meter, with an initial deposit made of $4,500.00. WSO Heidbreder explained to the Trustees the timeline of events that took place for the meter to be installed. It was agreed that the cost did seem high and the installation was not handled well by the contractors. More discussion followed regarding the consistency of invoices and other related topics concerning the contractor. Review of the “Application for New Meter”, that was signed by Customer 3-4440, explicitly states “The undersigned applicant agrees to pay the tap and new meter fee prior to the installation of the new meter(s), any remaining balance due for the actual cost of the installation will be billed to the customer.” MOTION WAS MADE TO KEEP THE BILL AS IS IN COMPIANCE WITH CONTRACT AGREEMENT by Trustee Fiorino and seconded by Trustee Brewer. On a voice vote, motion passed with all Trustees voting aye.
City of Carbondale Water Supply
A. None.
Monthly Staff and Board Group Reports
A. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.
B. WSO Heidbreder Report:
Alex Heidbreder presented a written report to the Board and placed of record with the Minutes
C. Work Group 1 Ordinances:
Nothing presented.
D. Work Group 2 District Improvement:
None.
E. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
MOTION TO APPROVE MONTHLY STAFF AND BOARD GROUP REPORTS was made by Trustee Howell and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Monthly Treasurer/Accounting/Financial Reports
A. Spreadsheet of Bills to be Paid:
Office Manager Lintner presented to the Board a written list of bills to be paid.
B. Amy Financial Report:
None.
C. 125% Report:
None.
D. Change in Account Balances:
None.
E. Investments:
A handout was presented to the Board with information.
MOTION TO APPROVE THE MONTHLY TREASURER REPORT AND FINANCIAL REPORT made by Trustee Howell and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
Payment of Bills
A. A schedule of all bills was presented to the Board for review. MOTION TO PAY BILLS, with the exception of the payment to C&C Pump Supply as previously motioned, made by Trustee Brewer and Seconded by Trustee Lamb. On roll call vote, motion passed with all Trustees voting aye.
Additional Trustee Comments or Questions
A. None
Executive Session
A. None.
Motion for Adjournment
MOTION TO ADJOURN MEETING made by Trustee Howell and seconded by Trustee Lamb. On voice vote, motion passed with all Trustees voting aye. Meeting adjourned at 8:03 p.m.