Meeting Minutes of May 13, 2026
The regular meeting of Buncombe Public Water District was called to order on May 13, 2026 at 6:06 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Hughey; Brewer; Dickson; Fiorino; Lamb; Howell (6:08)
Trustees Absent: Baker
Also Present: Alex Heidbreder; Sage Lintner; and Michael R. Twomey.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD APRIL 8, 2026 made by Trustee Brewer and seconded by Trustee Howell. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
A. None.
Old Business
A. C&C Pump Invoice:
A written invoice was provided requesting payment in the amount of $13,903.00. High Point Equipment Services met with Alex and prepared a report on the problems with the work done by C&C Pump. Alex noted to the Board that he had completed repairs necessitated by the substandard work done by C&C.
Chairman Hughey would like a breakdown of time spent by C&C before paying the invoice. The payment is tabled to the June meeting.
B. Security System Quote:
Two quotes were received. One from Novacom in the amount of $4,850.00 and one from Terrence Walsh in the amount of $2,765.00. His quote does not include the two pump stations. During the meeting Sage texted Mr. Walsh and received a response that each pump station would cost $500.00 – $600.00 for security cameras.
Terrence Walsh is providing IT service to the District at this time. After Board discussion it was determined that staying with Terrence Walsh is preferable. MOTION TO HIRE TERRENCE WALSH TO INSTALL SECURITY CAMERAS at a QUOTED cost of $2,765.00 plus and an additional $1,200.00 FOR THE TWO PUMP STATIONS was made by Trustee Lamb and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
C. Inventory:
Alex reported to the Board that the District would need to spend between $3,500.00 – $4,000.00 to complete an inventory of items needed for meter installations. Alex informed the Board that in his opinion we need to do this because it would save the District money in emergency situations and the contractor would then not be supplying at an increased cost. At the time we have approximately six sets of spare meters. MOTION TO PURCHASE was made by Trustee Howell and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
D. Horner & Shifrin Invoice/Makanda Road:
A proposed engineering fee in the amount of $25,000.00 for the environmental report and preliminary engineering was submitted. After Board discussion it was determined that they would like a breakdown on costs.
New Business
A. Driveway/Parking Lot:
Bob informed the Board that the Mayor had called him and said Makanda was ready to put a tar and chip road and parking lot on the entry road and parking lot at no cost. Board expressed appreciation. No Board action necessary.
B. Election of Officers/Legal/Engineers:
After discussion as to Officers for the next year, motion that a slate be approved as follows: Bob Hughey, Chairman; Karen Fiorino, Vice Chairman; Sage Lintner, Treasurer; Michael Twomey, Secretary was made by Trustee Howell and seconded by Trustee Lamb. On roll call vote, motion passed with all Trustees voting aye.
Discussion on attorney was held by the Board MOTION THAT ATTORNEY TWOMEY BE RETAININED FOR THE NEXT YEAR was made by Trustee Fiorino and Seconded by Trustee Lamb. On roll call vote, motion passed with all Trustees voting aye.
Upon further discussion, MOTION THAT HORNER SHIFRIN BE RETAINED AS ENGINEER FOR THE NEXT YEAR was made by Trustee Fiorino and seconded by Trustee Lamb. On roll call vote, motion passed with all Trustees voting aye.
The Office Manager was instructed to contact a Board member about absences from meetings and not filing a statement of economic interest with Jackson County. No Board action necessary.
City of Carbondale Water Supply
A. None.
Monthly Staff and Board Group Reports
A. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.
B. WSO Heidbreder Report:
Alex Heidbreder presented a written report to the Board and placed of record with the Minutes
C. Work Group 1 Ordinances:
Nothing presented.
D. Work Group 2 District Improvement:
Nothing presented. The next meeting will be held June 5th at 11:00am at the District office.
E. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
MOTION TO APPROVE MONTHLY STAFF AND BOARD GROUP REPORTS was made by Trustee Howell and seconded by Trustee Brewer. On voice vote, motion passed with all Trustees voting aye.
Monthly Treasurer/Accounting/Financial Reports
A. Spreadsheet of Bills to be Paid and Treasurer Report:
Sage noted that the December through April financial reports have been prepared by Parish Lambdin.
B. 125% Report:
None.
C. Change in Account Balances:
A written report was presented to the Board and placed of record.
D. Investments:
Included in the Treasurer’s report.
MOTION TO APPROVE THE MONTHLY TREASURER REPORT AND FINANCIAL REPORT made by Trustee Lamb and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
Payment of Bills
A. A schedule of all bills was presented to the Board for review. MOTION TO PAY ALL BILLS made by Trustee Brewer and Seconded by Trustee Howell. On roll call vote, motion passed with all Trustees voting aye.
Additional Trustee Comments or Questions
A. None
Executive Session
A. None.
Motion for Adjournment
MOTION TO ADJOURN MEETING made by Trustee Lamb and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Meeting adjourned at 7:27 p.m.