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MEETING MINUTES – MAY 8, 2018

BUNCOMBE PUBLIC WATER DISTRICT BOARD OF TRUSTEES REGULAR MEETING

JUNE 12, 2018
MINUTES OF MAY 8, 2018

  1. Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey; Vice Chairman Robert Jacobini; District Secretary Karen Dunn; and Trustees Jenny Anderson, Grace Brewer, Pat Brierton, and Joseph Burrow. Absent were Treasurer Mike Williamsen and Water Supply Operator Ron Lada.
  2. The professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke. A visitor in attendance was Mrs. Lucille Burrow.
  3. The Board reviewed the minutes of the April 10, 2018, regular meeting. A motion was made by Mr. Burrow to accept the minutes. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the minutes were approved.
  4. No visitor or customer requests were presented for discussion.
  5. No articles of communication were presented for discussion.
  6. First under the order of new business was the election of Board Chairman, Vice Chairman, and Treasurer per Ordinance 2.02. A motion was made by Mr. Burrow to reappoint Robert Hughey to the position of Chairman, Robert Jacobini to the position of Vice Chairman, and Mike Williamsen to the position of Treasurer. Seconded by Ms. Brierton and with (4) yes and (0) no votes, the motion carried.
  7. Next addressed was the election of District Legal Counsel and Engineers. A motion was made by Mr. Burrow to reappoint Mike Twomey as Legal Counsel and Clarida & Ziegler as District engineers. Seconded by Ms. Brierton and with (4) yes and (0) no votes, the motion carried.
  8. Employment contracts for the District Secretary and Meter Reader positions were presented for renewal. After related discussion, a motion was made by Ms. Brierton to renew both employee contracts, to include a 2% hourly rate increase, accept meter reading mileage and rate adjustments as proposed, and incorporate holiday and vacation pay as discussed. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion was approved.
  9. A report from the recent water tower inspection was presented by Joe Boyke. The condition of the interior ladder, safety equipment, metal tank, and paint both interior and exterior were discussed. Costs estimates for repairs and painting were reviewed. Mr. Boyke followed this discussion with presentation of two (2) project related invoices for payment. A motion was made by Mr. Burrow to pay Invoice #16136 in the amount of $1,065.60 as presented; seconded by Ms. Brewer and with (5) yes and (0) no votes, the motion carried. Next a motion was made by Ms. Brierton to pay Invoice #16135 in the amount of $1,730.00 as presented; seconded by Ms. Brewer and with (5) yes and (0) no votes, the payment was approved. For project funding consideration, Mr. Twomey presented loan information from local banks indicating current interest rates, both fixed and adjustable. Discussion continued; however, no action was taken at this time.
  10. Vice Chairman Jacobini opened the topic of website design by presenting and explaining a mock-up of the first page. Discussion continued with Board questions and comments. No action was taken at this time.
  11. No information related to the Carbondale Water District was presented.
  12. Financials for March 2018 were presented and reviewed with brief discussion.
  13. The Secretary/Treasurer’s Report and the Accounts Payable Report for May 2018 were presented and discussed. A motion was made by Ms. Brewer to transfer $4,770.00 from FSB Repairs/Improvements to FSB Operations to fund the semi-annual insurance premium, to accept the Secretary and Treasurer’s Report as presented, and to pay the bills. The motion was seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried.
  14. The Water Supply Operator’s Report was presented by Karen Dunn in the absence of the Water Supply Operator with no discrepancies. Specifics related to repairs to the leak near the Makanda Village Pavilion next to Drury Creek were discussed.
  15. No additional public comments or questions were presented at this time.
  16. There was no move for an executive session.
  17. There being no further business, a motion was made to adjourn, seconded, and with (5) yes and (0) no votes, the meeting closed.

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