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MEETING MINUTES – AUGUST 14, 2018

BUNCOMBE PUBLIC WATER DISTRICT BOARD OF TRUSTEES REGULAR MEETING

SEPTEMBER 11, 2018
MINUTES OF AUGUST 14, 2018

  1. Vice Chairman Robert Jacobini called the meeting to order at 7:00 p.m. A roll call was taken and present were: Vice Chairman Robert Jacobini; Treasurer Mike Williamsen; Water Supply Operator Ron Lada; District Secretary Karen Dunn; and Trustees Jenny Anderson, Grace Brewer, Pat Brierton, and Joseph Burrow. Chairman Robert Hughey arrived later in the meeting.
  2. Professionals in attendance were Mr. Mike Twomey and Mr. Scott Hickam, and visitors in attendance were District customers Mrs. Lucille Burrow and Mr. Greg Dunn.
  3. The Board reviewed the minutes of the July 10, 2018, regular meeting. A motion was made by Ms. Anderson to accept the minutes; seconded by Mr. Burrow and with (5) yes and (0) no votes, the minutes were approved.
  4. No visitor or customer requests were presented at this time.
  5. No communications were available for presentation for the month of August.
  6. Under the order of new business, Mr. Scott Hickam distributed copies of the completed 2017 Annual Audit and Financial Statement to the Board and began his presentation. Topics addressed were revenues, expenses, changes in net position, and cash flow. Graphs and pie charts were reviewed to give a visual comparison of activity based on previous years. Mr. Hickam also included a report of comparison with other public water utilities. Further reporting included economic factors, capital assets, bonds, and long-term obligations. Upon completion of the presentation and related discussion, a motion was made by Ms. Brierton to accept the financial audit as presented; seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried.
    • Next discussed was a letter composed by the District’s legal counsel related to the recent water main relocation at the Pavilion in the Village of Makanda. No further action was taken at this time.
    • Mr. Mike Twomey next presented the proposed Intergovernmental Agreement to supply water to the South Highway Water District, and vice versa, in the situation of a water related emergency. A motion was made by Ms. Brierton to approve the agreement as presented; and seconded by Mr. Burrow with (5) yes and (0) no votes, the motion was approved.
  7. Under the order of old business, discussion began regarding the design and construction of the District’s new website. The District Secretary displayed the site on the office computer and Board Members were able to express their opinions and suggestions.
    • No new information related to Cardinal Internet service was presented.
    • With regard to recent conversations pertaining to repair and painting of the water tower, brief discussion followed relevant to costs, loans, and a proposed water rate increase. No action was taken at this time.
  8. No new information was available related to the Carbondale Water District.
  9. Financials for June 2018 were presented and reviewed with brief discussion.
  10. The Secretary/Treasurer’s Report and the Accounts Payable Report for August 2018 were presented and discussed. A motion was made by Mr. Burrow to accept the Secretary and Treasurer’s Report as presented, and to pay the bills. The motion was seconded by Ms. Brierton and with (5) yes and (0) no votes, the motion carried.
  11. The Water Supply Operator’s Report was presented with no discrepancies. Ron Lada attributed the small amount of water loss to a District leak at a customer meter; however, water loss was low for the month verifying no major leak related issues.
    • Mr. Lada also presented his research to the Board for company t-shirts to be worn by employees in the field. A motion was made by Ms. Brierton to purchase the items as specified on the quote from the retailer; seconded by Ms. Brewer and with (5) yes and (0) no votes, the motion carried.
  12. No additional public comments or questions were presented at this time.
  13. There was no move for an executive session.
  14. There being no further business, a motion was made by Vice Chairman Jacobini to adjourn, seconded by Mr. Burrow, and with (5) yes and (0) no votes, the meeting closed.

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