Meeting Minutes of November 16, 2015
Chairman Jay Ross called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Jay Ross, Vice Chairman Robert Jacobini, District Secretary Karen Dunn, and Trustees Jenny Anderson, Grace Brewer, Robert Hughey, Jay Ruble, and Joseph Burrow. Absent were: Secretary/Treasurer Mike Williamsen and Water Supply Operator Ron Lada.
The professionals in attendance were Mr. Mike Twomey and Mr. Joe Boyke.
The Board reviewed the minutes of the October 13, 2015, regular meeting . A motion was made by Mr. Burrow to accept the minutes as presented. The motion was seconded by Mr. Hughey and with (6) yes and (0) no votes, the minutes were approved.
Customer in attendance was Mr. Bruce Magnuson, who began with a request for new meter installation on the Wiley Lane extension for a current new home construction. As Mr. Magnuson is the property owner and developer of the Wiley Lane subdivision and responsible for the installation of the subject water line extension, the Board and legal counsel discussed the issues and requirements, such as as-built drawings, from Mr. Magnuson before the District could accept the line installation and proceed with the new meter install.
No communications for November were presented at this time.
No new business was addressed at this time.
Related to the water line connection to Carbondale, Mr. Boyke opened noting that plans, specifications, and application had been submitted and was currently being reviewed in Springfield by the IEPA. He noted that all permits have been submitted and the project was ready to bid. Also discussed were railroad insurance requirements and financing.
Mr. Mike Twomey addressed the status of securing a contract from the City of Carbondale for water purchase. The length of the contract was discussed as well as volume of water.
Vice Chairman Jacobini next presented his findings related to acquiring insurance necessary to comply with Canadian National Railroad requirements. Further discussed were specification and premiums acquired from both local and national agencies.
Focusing on the topic of project financing, Mr. Twomey addressed the current status of lending rates, length of terms, and loan origination fees. After extensive discussion, the Board agreed to postpone a motion on specific financing until costs can be verified by bids submitted.
A motion was made by Mr. Hughey to authorize Joe Boyke to begin the bidding process. Seconded by Mr. Ruble and with (6) yes and (0) no votes, the motion carried.
Next a motion was made by Mr. Hughey to authorize Mr. Mike Twomey to progress with establishing project financing. Seconded by Mr. Burrow and with (6) yes and (0) no votes, the motion was approved.
Mr. Twomey noted that the date for closing the purchase of the Pump Station from SHWD was forthcoming.
Financials for September 2015 was presented by the District Secretary in absence of the Treasurer Williamsen and reviewed with brief discussion.
The Edward Jones Investment Report for October 2015 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for December 2015 were presented by the District Secretary and reviewed. After discussion, a motion was made by Ms. Anderson to accept the reports as presented and pay the bills. Seconded by Mr. Burrow and with (6) yes and (0) no votes, the motion was approved.
The Water Supply Operator’s Report was presented with no discrepancies and reviewed by the Board in the absence of the Water Supply Operator. Brief discussion followed.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Mr. Ruble and with (6) yes and (0) no votes, the meeting closed.