Meeting Minutes December 8, 2015
Chairman Jay Ross called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Jay Ross, Vice Chairman Robert Jacobini, Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn, and Trustees Jenny Anderson and Joseph Burrow. Absent were Grace Brewer, Robert Hughey, Jay Ruble.
The professions in attendance were Mr. Mike Twomey and Mr. Joe Boyke. The visitor in attendance was Ms. Barbara Schwartz.
The Board reviewed the minutes of November 10, 2015, regular meeting which was rescheduled to November 16th. A motion was made by Vice Chairman Jacobini to accept the minutes as presented. The motion was seconded by Mr. Burrow and with (4) yes and (0) no votes, the minutes were approved.
Chairman Ross opened the meeting by addressing the concerns of the visitor. Ms. Schwartz explained her concern about the water main leak near her driveway along Makanda Road. The issue was discussed and the Water Supply Operator explained the necessary repairs. Chairman Ross reassured Ms. Schwartz that repairs would be made in a timely fashion.
Also discussed was Mr. Bruce Magnuson’s request for a new meter installation. After discussion it was agreed that this situation be addressed by the District’s legal counsel.
No communications for December were presented at this time.
Under the order of new business, the Secretary/Treasurer presented the proposed operating budget for 2016. After related discussion, a motion was made by Ms. Anderson to accept the budget as presented. Seconded by Mr. Burrow and with (4) yes and (0) no votes, the motion carried. As was also previously discussed, a motion was made by Vice Chairman Jacobini to raise water rates by 10% overall. Seconded by Ms. Anderson and with (4) yes and (0) no votes, the water rate change was approved. As a result of the rate change, public notice will be made by Mr. Twomey, and a customer notification letter will be prepared by the District Secretary.
Employees we3re excused from the meeting as Board Members discussed the distribution of Christmas Bonuses. A motion was made by Mr. Burrow to pay each employee a Christmas Bonus in the amount of $400.00. Seconded by Ms. Anderson and with (4) yes and (0) no votes, the motion carried.
Topics discussed related to the water line connection to Carbondale were the recent purchase of property from SHWD for the new pump station, project financing, contract with Carbondale for water purchase, and the contract extension with SHWD for water purchase until completion of new water line.
Mr. Joe Boyke commented on the bidding process related to the new water line. He mentioned the amount of plans that were sold in anticipation of the bid opening scheduled for Tuesday, December 15, 2015, at 10:00 a.m. in the Water District Office. After discussion, the Board agreed to call a Special Meeting of the Board for Monday, December 21, 2015, at 5:00 p.m. for consideration of the bids.
Business related to SHWD was addressed while discussion the new water line connection to Carbondale.
Financials for October 2015 and revised financials for September 2015 were presented and reviewed with brief discussion.
The Edward Jones Investment Report for November 2015 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for December 2015 were presented and reviewed. After discussion, a motion was made by Mr. Burrow to accept the reports as presented and pay the bills. Seconded by Ms. Anderson and with (4) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Brief discussion followed.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Ms. Anderson and with (4) yes votes and (0) no votes, the meeting closed.