Meeting Minutes January 12, 2016
Vice Chairman Robert Jacobini called the meeting to order at 7:00 p.m. A roll call was taken and present were: Vice Chairman Robert Jacobini, Water Supply Operator Ron Lada, District Secretary Karen Dunn, and Trustees Jenny Anderson, Grace Brewer, and Joesph Burrow,. Absent Treasurer Mike Williamsen, Trustees Robert Hughey, and Jay Ruble.
The professionals in attendance were Mr. Dan Twomey and Mr. Joe Boyke. No visitors in attendance.
The Board reviewed the minutes of the December 8, 2015, regular meeting and the December 21, 2015, special meeting. A motion was made by Mr. Burrow to accept the minutes for both meetings as presented. The motion was seconded by Mrs. Brewer and with (5) yes and (0) no votes, the minutes were approved.
There were no visitor or customer requests to address at this time.
No communications for January were presented at this time.
Under the order of new business, the District Secretary noted that a new water meter was on order for Flamm Orchards and followed by mentioning the Secretary/Treasurer request that new meter replacements be considered for the four meters belonging to the Stone Creek Golf Course, which is now under new ownership. Mr. Lada recommended that new meter acquisitions for the golf course be postponed until they resume operations. The situation was discussed with no action taken at this time.
Related to the new water line connection to Carbondale, Mr. Boyke opened by explaining the awarded contract status with Bush Construction and notice to proceed, as well as the timeliness in having insurance and performing bonds in place. Both Mr. Boyke and Mr. Twomey discussed coordinating closing on the loan with the execution of the awarded contract. Mr. Bouke noted his anticipation of a spring start on the project with a nine-month estimation for completion. Also discussed were required road bores, with and without casing.
The topic of insurance requirements for the project was addressed by Vice Chairman Jacobini. He explained the results of his research and comparisons of policies to satisfy the requirements of CN Railroad related to a bore for the water line installation under the tracks. Also discussed were other insurance polies, such as workers compensation and property and general liability coverage. After discussion, a motion was made by Mr. Burrow to pursue acquiring quotes from Mr. Kriesler for policies with Illinois Counties Risk Management Trust as explained by Vice Chairman Jacobini contingent upon review and approval by District legal counsel for feasibility and comparison to current policies. Seconded by Mrs. Brewer and with (5) yes and (0) no votes, the motion carried.
No business related to the SHWD was addressed at this time.
Financials for November 2015 were presented and reviewed with no related discussion.
The Edward Jones Investment Report for December 2015 was reviewed with no related discussion.
The Secretary/Treasurer Report and the Accounts Payable Report for January 2016 were presented by the District Secretary and reviewed. After discussion, a motion was made by Mr. Burrow to accept the reports as presented and pay the bills. Seconded by Ms. Anderson and with (5) yes and (0) no votes, the motion was approved.
The Water Supply Operator’s Report was presented by Ron Lada with no discrepancies. Brief discussion followed.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Burrow to adjourn; seconded by Ms. Anderson and with (5) yes and (0) no votes, the meeting closed.