Meeting Minutes of January 8, 2013
Chairman Joseph Burrow called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Joseph Burrow, Vice Chairman Robert Jacobini, Water Supply Operator Ron Lada, District Secretary Karen Dunn; and Trustees Grace Brewer, Jenny Anderson, Robert Hughey, and Charles Travelstead. Absent was Secretary/Treasurer Mike Williamsen.
Mr. Mike Twomey, Attorney with Barrett, Twomey, Broom, Hughes, and Hoke, and Mr. Nelson Matter, Leak Detection Services, Inc., were also in attendance.
The Board reviewed the minutes of the December 11, 2012, regular meeting. A motion was made by Mr. Hughey to accept the minutes as presented and seconded by Ms. Anderson with (5) yes and (0) no votes, the minutes were approved.
At this time, a proposed letter to inform customers of the District that there would be no water rate increase for 2013 was reviewed and discussed by Board Members. After discussion, a motion was made by Ms. Anderson to do a District wide mailing of the letter as proposed; seconded by Mr. Hughey, and with (5) yes and (0) no votes, the mailing was approved.
No visitors or customer requests were presented at this time.
Under the order of communications for December, no items were presented for discussion.
Under the order of new business, Chairman Burrow gave the floor to Mr. Nelson Matter, President, of Leak Detection Services, Inc., to explain services of his company related to water leak detection and study. After the presentation, discussion followed related to devices used to determine leaks, as well as how his services would need to be adapted to the unique terrain of this District. Cost for the study at 7.5 cents per foot of water line is estimated at $10,328.00. Mr. Matter and Ron Lada, WSO, discuss specifics of the work before receiving commitment from the Board. No motion or action was taken at this time.
Also under the order of new business, District Secretary Karen Dunn indicated that in a conversation with representatives from Schulte Supply, Inc., they agreed to attend the next meeting of the Board in February to discuss their products and services for handheld data collectors and related equipment.
Under the order of old business, no new information was available related to a water supply connection to Carbondale.
Under the topic of the South Highway Water District, Mr. Mike Twomey presented his proposed letter written to the South Highway regarding contract renegotiation to Board Members for discussion and/or approval. After in depth discussion, Board Members were in agreement to mail the proposed letter to South Highway with slight modifications as discussed.
Financials for November 2012 were presented for review with related discussion.
The Edward Jones Investment Report for December 2012 was unavailable for review at this time.
The Secretary/Treasurer Report and the Accounts Payable Report for January 2013 was presented by the District Secretary. A motion was made by Vice Chairman Jacobini to accept the report as presented and to pay the bills. Seconded by Mr. Travelstead and with (5) yes and (0) no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies. Mr. Lada also indicated that work to replace the water main located on the hill directly behind the Makanda Post Office, which was damaged in April 2011, is anticipated to begin within the next 3 to 4 weeks.
The action item matrix was discussed at this time and updated. The following was added to the AIM as of this meeting: 1) Ron Lada and Mr. Nelson Matter to further discuss requirements for Water Leak Survey.
No additional public questions or comments were presented at this time.
In conclusion, the Board further discussed Chairman Burrow suggestion from the December 2012 Meeting to pertaining to compensation for any Board Member who is unable to attend a Regular Meeting for the sole reason of being either hospitalized or under a doctor’s care. After further discussion, the Board Members agreed that, as in similar situations related to employees, if a Board Member is unable to attend a Board Meeting for any reason, that person will not be compensated for the missed meeting. A motion was made by Vice Chairman Jacobini to continue the policy of no attendance, no pay; seconded by Mr. Hughey and with (5) yes and (0) no votes, the motion carried.
There was no move for an executive session.
There being no further business, a motion was made to adjourn and seconded with (5) yes and (0) no votes, the meeting adjourned.