Meeting Minutes of February 12, 2013
Chairman Joseph Burrow called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Joseph Burrow, Vice Chairman Robert Jacobini, Secretary/Treasurer Mike Williamsen, Water Supply Operator Ron Lada, District Secretary Karen Dunn; and Trustees Grace Brewer, Jenny Anderson, Robert Hughey, and Charles Travelstead.
Mr. Mike Twomey, Attorney with Barrett, Twomey, Broom, Hughes, and Hoke, and Mr. Bob Hettick, Schulte Supply Inc., were in attendance.
The Board reviewed the minutes of the January 8, 2013 regular meeting. A motion was made by Vice Chairman Jacobini to accept the minutes as presented and seconded by Mr. Hughey with (5) yes and (0) no votes, the minutes were approved.
NO visitor or customer requests were presented at this time.
Under the order of communications for January, the following was presented for discussion.
A letter from the Illinois Environmental Protection Agency regarding a noncompliance advisory was reviewed by the Board with brief discussion and questions asked of the Water Supply Operator. Topics addressed were: 1) requirement of back-up generator for emergency purposes; 2) requirements of water sample testing; 3) daily master meter reading requirements; and 4) a warning system for low pressure in the tower.
Under the order of new business, Chairman Burrow gave the floor to Mr. Bob Hettick of Schulte Supply Inc, Edwardsville, Illinois, who presented information related to services for handheld data collectors and related equipment. Discussion followed with an exchange of miscellaneous questions and answers. The discussion concluded with a request of Mr. Hettick from the Board for a cost quotation for services and equipment as discussed.
Also discussed at this time was the necessity for a Water Billing Software Program with updated technology compatible with other programs such as QuickBooks and handheld meter software. After discussion it was assigned that the District Secretary reviewing billing software programs currently available on the market to fit this District’s needs.
Next addressed was the situation of conflicting installation documentation related to the Magnuson water line extension (aka Wiley Lane Subdivision). After discussion related to the questionable installation of water meter wells based on the Proposed Water Main Extension and Profile, it was requested that Mr. Mike Twomey compose correspondence to Mr. Bruce Magnuson requesting further documentation, such as as-built drawings, related to the above water main extension.
Under the order of old business, the subject related to the recently discussed water leak study was addressed by Ron Lada. Mr. Lada indicated that (5) random meters within the District had been changed out with new and the older meter sent to Midwest Meters to be tested for accuracy. Mr. Lada noted that he indicated in recent conversation with Mr. Nelson Matter, Leak Detection Services, Inc. that this District was not in a position to begin a leak study at this time.
Ron Lada noted that he indicated to the IEPA in recent conversations, that the Buncombe Public Water District Board of Trustees is working diligently to assess all possible avenues for a seconded, or alternate, water source for this District as encouraged by IEPA.
A current revision of the Action Item Matrix was unavailable for reference, but will be updated by the District Secretary prior to the regular meeting on March 12, 2013.
Under the order of South Highway Water District related issues, Mr. Mike Twomey combined the topics of the recent water audit adjustment, upcoming contract expiration and subsequent renewal, and related legal status in his address to the Board. Discussion followed, with an exchange of miscellaneous questions and answers. No motion was made at this time on any of the discussion issues.
Financials for December 2012 were presented for review with related discussion.
The Edward Jones Investment Report for January 2013 was unavailable for review at this time.
The Secretary/Treasurer Report and the Accounts Payable Report for February 2013 was presented by the Secretary/Treasurer. A motion was made by Ms. Anderson to accept the report as presented, with the inclusion of a check to SHWD in the amount of $7,272.54 for withheld payments to water purchase costs due to the recent audit adjustment increase and to pay the bills. Seconded by Vice Chairman Jacobini and with (5) yes and (0) no votes, the motion carried.
The Water Supply Operator’s Report was presented by Ron Lada with no discrepancies.
No additional public questions or comments were presented at this time.
There was no move for an executive session.
There being no further business, a motion was made to adjourn and seconded with (5) yes and (0) no votes, the meeting adjourned.