Meeting Minutes of February 12, 1980
Regular meeting of the Buncombe Public Water Board was held on February 12, 1980 at Presley’s Tour Office. Meeting was called to order at 7:10 p.m. by chairman Walter Brieschke. On roll call the following members were present; Simpson, McCleland, Hastings, Jackson and Brieschke. B. Schauwecker and J. Hawkins were absent.
Minutes of January meeting were approved. Treasurer’s report was presented. Motion by J. Simpson seconded by R. Jackson to pay bills as money is available. Vote: all present voted yeas, no nays, motion carried. 2 absent.
Status of the District report: Information sheets were handed out. Discussion on suggestions by auditors. Motion by J. Simpson, seconded by J. Hastings to accept the auditor’s proposal on customer deposit policy. IE that all bills be paid and cleared before deposit is refunded to customer. Deposit will be refunded 30 days after the bills are cleared; otherwise the customer loses the deposit and is still responsible for the outstanding bill. Vote: all members present voted yeas, no nays, 2 absent. Motion carried as policy.
Discussion on customer requests of statement of bills paid for tax purposes. Motion by J. Simpson, seconded by J. Hastings that this information be made available to the public, however we should make a $10 charge to customer because they are sent bill each month and ½ of that bill is to be their receipt. We cannot keep records for all users of the water district and this type of information requires extra time by secretary which she should be paid for. Vote: all members present voted yeas, no nays, 2 absent. Motion carried as policy.
Discussion on appropriating a certain sum of money to secretary as petty cash. Motion by J. Hastings, seconded by R. McCleland to permit the secretary to maintain the sum of $20.00 as petty cash for general purposes. Vote: all present voted yeas, no nays, 2 absent. Motion carried.
Non users tap list compiled and will be field checked.
Committee to prepare minutes of May-September 1979 meeting. Motion by R. McCleland seconded by R. Jackson that the committee to prepare minutes of May-September 1979 meetings be discontinued because of lack of sufficient information. Vote: all present votes yeas, no nays, 2 absent. Motion carried.
Cathodic Protection: Mr. Hull will send contract. Contract with Wallace Tiernan have been cancelled. District will have to pay cancellation charges.
Phone for Secretary/Treasurer’s office has been installed. New number is 457-5836.
Cost:
- $25 Deposit (refundable after 12 payments)
- $17 Installation Charge
- $11.35 1st month bill in advance
- $5 1st month long distance estimate in advance
Letter to water users prepared by Chairman read and approved by Board.
Maintenance Committee Report – deferred
Maintenance Report: Mr. Nannie reported on the status of his EPA License, cathodic protection progress, maintenance and repairs of minor breakdowns. He also compiled a list of differs and plumbers in case of emergency. This list is on file at the Sec./Treas. Office with the maintenance reports turned in monthly by John Nannie.
Compensation of Chairman for water board business. Motin by J. Simpson seconded by R. Jackson that the board reimburse Walt Brieschke for his water bill in lieu of time spent by him and money spent for mileage in acting on Board business. That he keeps mileage log to give the Board an idea of total costs he is incurring. Effective immediately. Roll call vote: Simpson – yea, Jackson – yea, McCleland – yea, Hastings – yea. No nays, 2 absent. Motion carried.
FHA workshop notification was read, and members were asked and encouraged to attend. There will be at least five members going. Motion by J. Simpson, seconded by R. Jackson that the Board pay mileage and registration fee for board members and employees who will be attending the FHA Workshop at Mr. Vernon on Saturday, March 29. $7 registration fee per person and $0.15 per mile for mileage. Vote: All members present voted yeas, no nays, 2 absent. Motion carried.
Discussion of raising water rates and what the rates will be. After lengthy discussion and figuring the Board finally arrived at the following rates:
- 1st 1000 gallons – $14.50
- Next 2000-4000 gallons – $5.00 per M
- Over 6000 gallons – $4.00 per M
The new rates will go into effect on March 1, 1980. Customers will pay this rate on the April billing, which is water used in the month of March. Motion by J. Simpson seconded by J. Hastings to accept the new water rates. Roll Call vote: Simpson – yea, Hastings – yea, McCleland – yea, Jackson – yea, Brieschke – yea. 5 yeas, no nays, 2 absent. Motion carried. Customers will be notified prior to effective date.
Since there was no more business to discuss, J. Simpson made a motion, seconded by R. McCleland that the meeting be adjourned. Vote: All present voted yeas. Meeting was adjourned at 9:40 p.m.