Meeting Minutes of March 11, 1980
The regular meeting of the Buncombe Public Water District Board was called to order at 7:25 p.m. with Chairman Walt Brieschke presiding. At roll call the following members were present: McCleland, J. Hastings, J. Simpson, R. Jackson, and Brieschke. B. Schauwecker and John Hawkins were absent. Guests: M/M Forby, R. W. Maloy, A. L. Hiller, and M. Weatherford.
Minutes of the February meeting was approved and Treasurer’s Report was accepted as information.
Presentation of bills – handout. Motion by R. McCleland seconded by R. Jackson that the bills be paid as money is available, paying older bills first and larger bills no less than $25 until paid. Roll call vote: All members present votes yeas, no nays, 2 absent. Motion carried.
Cathodic protection contract was presented to Board. Motion by J. Simpson seconded by J. Hastings that the Board accept the Warrant Hull’s proposal for cathodic protection, draining, recalibration and coating of the water tank and Mrs. Cottingham notify him. (Work will be done in April of May and payments will begin in June.)
Presentation and discussion of the annual budget. Motion by J. Hastings seconded by J. Simpson that the budget be accepted as proposed. Roll call vote: all members present voted yeas, no nays 2 absent. Motion carried.
Chairman reported on the status of master meters. Letters were written to owners informing them to comply with regulations by having a stop cock installed. B. Schauwecker took her seat at 7:40 p.m.
Discussion on the need for someone to check the books at the end of the month and make a monthly report to the board as recommended by the auditors in the management letter. B. Schauwecker and J. Simpson agreed to do the task.
Discussion on the need of wall maps showing location of lines, hydrants, valves, meters, etc. Motion made by B. Schauwecker, seconded by J. Simpson that the chairman contact Greater Egypt R.P. & D.C regarding cost estimates for two copies of a wall map of the district to show location of lines, their size, placement of hydrants, valves, and meters. Voice vote: all members present voted yeas (5), no nays, 1 absent. Motion carried.
Discussion on the need for a typewriter for Secretary’s office use. Chilang, R. McCleland and J. Simpson will look around for one.
Maintenance Report: John reported on the status of his license application, small repairs that were done during the month of February and on repairs that still need to be done. Nothing major has happened or foreseen.
Report on unaccounted for taps. 14 out of 75 have been confirmed by field check.
Presentation of audit report – management letter and balance sheet. Motion by R. McCleland, seconded by J. Hastings that the audit report be accepted and that the Board accepts and orders the immediate implementation of all proposals contained in that management letter. Roll Call vote: Yeas – McCleland, Hastings, Jackson, no nays, abstain – B. Schauwecker, J. Hawkins – absent. Motion carried.
Secretary informed the board that electric bills due before the board meets need to be paid when due otherwise we get charged the penalty amount. Motion by J. Simpson seconded by B. Schauwecker that we pay electrical bills as due and prior to water board meeting to avoid late charges. Roll call vote: all members present voted yeas, no nays, one absent. Motion carried.
Secretary was informed that South Highway bills be paid at the usual charge of 1.60. Motion made by B. Schauwecker seconded by J. Simpson that the secretary/treasurer be directed to pay South Highway Water District at the 1.60 per 1000 gallon rate until further notice from the board. She is to recompute all water bills from SHWD at this 1.60/M rate regardless of their billing. Roll call vote: All members present votes yeas, no nays, one absent. Motion carried.
Discussion on customer requests to have water service terminated because of non-use, water rates, etc. It was decided that customer be provided two copies of the agreement for cutting off water supply service connection to be filled in and signed by customer. This agreement is subject to board approval.
Meeting was adjourned at 10:20 p.m.