Meeting Minutes of May 10, 1983
The meeting was called to order at 7:05 pm by Chairman Walter Brieschke.
Roll call: Present was Mr. Mayer, Mr. Simpson, Miss Cox, Mr. Hardenbergh, Mr. Parrish, and Mr. Brieschke. Employees present were Kim Forby and John Nannie.
The minutes of the April 12th meeting were approved.
Dr. G.M. Brown’s tap #131 has been sealed and the Agreement for Cutting off Water Supply signed and sealed.
Customer requests: Mr. Jan Douglas was present. Mr. Brieschke explained the right to have his request heard in an executive session and Mr. Douglas declined the privilege. Mr. Douglas made a proposal to pay $100.00 by Monday the 16th and $35.00 per month, in addition to any water charges, until the balance was paid off, if the Board would turn on his water after the $100.00 payment. Mr. Hardenbergh made a motion to accept Mr. Douglas’ proposal as stated. Mr. Simpson seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
The water has been turned off at tap #45 since Mr. Modglin passed away, in February, and the bill has remained unpaid since that time. Mr. Brieschke will draft a letter to the estate offering to waive the monthly late fee and let the bill accumulate until the sale of the residence, upon which the entire bill would be due.
Social Security Taxes: Mrs. Forby submitted the following statement to the Board: “On April 29, 1983 I received notification from the IRS that we had been mistakenly paying social security taxes to the IRS and that we are a government agency they are unable to accept SS from the District. They will refund the taxes paid – $3,552.19 to the District. The District then has the option of paying retirement for the employees to the state retirement program or opting out of paying any retirement. Mr. Nannie and I would prefer to decline paying any retirement, which would save the District several hundred dollars a year. In the request for reimbursement of the taxes paid I suggest that the District request interest, due to the fact that the reason we were paying taxes to the IRS is we were instructed to do so by the IRS and Dycus, Schmidt, and Bradley, in December 1980. A refund will then be due to all the employees from who social security taxes were deducted. I think it is only fair that the employees receive interest on their money also.” The following amounts were due employees (no interested added).
- John Nannie $1,051.62
- Cecelia Cottingham $289.80
- Marsha Hartline $193.00
- Kim Forby $332.63
Mr. Brieschke made a motion to request the refund of taxes paid in error to the IRS in the amount of $3,522.19. Mr. Parrish seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
Mr. Forby submitted the Secretary/Treasurer report and the Financial Statement.
Presentation of the bills: Mr. Simpson made a motion to pay the bills presented in the amount of $4,211.06. Mr. Mayer seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion carried.
The Water Supply Operator report was submitted by Mr. Nannie.
New tap request: Mr. Thomas Danner’s property appears to be just outside of the boundaries of the District. Mrs. Forby will check to see if the property lies within Alto Pass Water District.
Village easement: The village requires that their lawyer’s fee of $140.00 be paid by the district before they will sign the easement papers in order for work to be completed on the drain for the Pressure Station #2 on the west side on downtown Makanda. Mr. Brieschke submitted the following statement “Concerning the drain for Pressure Station #2 (west side of old Makanda) – at the suggestion of Jim Simpson, I called Mrs. Joanne Simpson, President of the Village of Makanda, to find out what the Village Trustees objection and/or problem was in regard to Buncombe’s request for a Right-of-Way easement for the drain. The Village Trustees had discussed the issues at their board meeting in April and had some questions as follows
- What is it we are going to put in the Right-of-Way
- What does “appurtenances” mean as contained in the easement?
- Was the drain going to be above ground?
- Then – How deep is it going to be?
- Were we not worried about flooding?
- Did we consider the Highway Department moving the bridge next year?
- Were they going to be responsible for maintaining this drain when installed? (they apparently thought this because of the Cracker’s Neck street washout)
- Why did we have our attorney and engineer handle this?
They want Buncombe to pay their attorney’s expenses of $140.00 for preparation of an ordinance authorizing the Village to agree to the ROW easement.
I believe the attorney and the Village Board is using this situation to the disadvantage of Buncombe since all the work is done by their attorney is not necessary, given the board authorization granted to local governments under the ILLINOIS INTERGOVERNMENTAL COOPERATION ACT (IRS Ch. 127, Sec. 741, et Seq.). I recommend that we pay the $140.00
Mr. Mayer made a motion to pay the Village lawyer fee of $140.00. Mr. Hardenbergh seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
Valve Tie-down Book: The Valve-tie down book has been received from Asaturian and Eaton. Mr. Hardenbergh made a motion to pay the bill of $750.00 submitted for their work. Mr. Mayer seconded. Roll call vote: Mr. Mayer – yes, Mr. Simpson – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
1982 Audit Report: Mr. Simpson made a motion to accept the 1982 Audit prepared by Mr. Don Morgan. Mr. Parrish seconded. All in favor voice vote.
Cathodic Protection: In order for the work to be done, the rectifier in the tower must be repaired first. An estimate will be requested from Harco Corp.
Election of Officers: Mr. Hardenbergh moved to waive the provision of Revised Ordinances Chapter 3, Section 3.30, limiting the Chairman to a 5-year term of office. Mr. Parrish seconded. All in favor voice vote. Mr. Hardenbergh motion to retain Mr. Brieschke as Chairman and Mr. Mayer as Vice-Chairman. Mr. Parrish seconded. All in favor voice vote.
Mr. Parrish made a motion for the meeting to be adjourned and Mr. Simpson seconded. All in favor voice vote. Meeting adjourned at 8:26 pm.