Meeting Minutes of December 9, 1986

The meeting was called to order at 7:00pm by Chairman Walter Brieschke. The roll was called. Present were Phoebe Cox, Fran Voss, Vern Cornell, Richard Parrish, Douglas Mayer, William Hardenbergh, and Walter Brieschke. Employees present were Becky Roberts and Mike Huskey.

The minutes of the November 11, 1986 meeting were approved as submitted.

Customer Requests: On Sunday, November 23, 1986, a meeting was arranged with the Village of Makanda Road and Street Committee. In attendance were Joanne Simpson, President; Harry Schauwecker, Trustee; Jim McEvers, Trustee; Trustee & Chairman of the Road and Street Committee. Joanne stated that she had failed to notify Stella Rowan a committee member. From Buncombe Public Water District were Walter Brieschke, Chairman; Douglas Mayer, Vice Chairman; and Vern Cornell, Trustee. Also in attendance, were approximately 20 or more residents which was a surprise to the Village as well as the Water District. It was later found that this was orchestrated by either or both Norris Hagler and Hoover Stearns, conspicuously absent were certain neighborhood people who it were not informed. My opinion is that this was an attempt to manipulate both the Village and Buncombe and that is why it is pointed out here. It is my opinion that Mr. Hagler is trying to manipulate the situation and is indeed not willing to cooperate as a citizen nor as an employee of the Village. Accusations were exchanged. I pointed out to all there that Buncombe was not interested in whatever is going on. Our only concern was the condition of the water line and the potential for contaminations and interruption of service. Mr. Danny Williams and Mr. Norris Hagler were informed that if they wanted to play Russian Roulette with their neighbors health and safety by unauthorized tampering with public water lines and public roads that they should not except Buncombe Trustees to take a light view of that since we do not wish to gamble with our customers health and safety. It was apparent that the Village and Buncombe were and had attempted to cooperate from the beginning and that it was Mr. Hagler and Mr. Danny Williams that were responsible for causing the damage by excavating the earth cover over the water lines. It was agreed that upon that NO FURTHER lowering of the existing elevations would be authorized by the Village. Mr. Hagler and Mr. Williams would be informed of this again in writing from the Village (by letter of November 23, 1986). The Village was to supply Buncombe with details on their plans for changing the intersection. The construction of a box culvert was discussed as one way of mitigating damage done by Mr. Hagler and Mr. Williams. The Village asked if Buncombe would be willing to pay for part of that particular work. I stated that it would be discussed at the meeting. I asked them for a concrete request for the cost of sharing.

Present at the Board Meeting from the Village of Makanda were Joanne Simpson, President; Harry Schauwecker, Trustee. Norris Hagler and Danny Williams were present also. Mr. Schauwecker stated that a box culvert would cost approximately $1,500.00. It was agreed that money could be spent better elsewhere. He further stated that the Village agrees to fill, grade and correct the erosion problem on the east side of the ditch. The amount of fill would be approximately 6” or more. They will not be doing anything to the west side. Before anything else is done, it was agreed by all that communication between the Village of Makanda and Buncombe was most important and to keep each other informed.

1. Mr. Schauwecker stated several times “We take full responsibility” referring to the road work.
2. No plans or specifications were presented to BPWD regarding Buckley’s corner problem.
3. Makanda requested BPWD approval of work to be done.
4. In view of the lack of plans and specifications BPWD stated that they had no interest in the Village’s affairs except when it has a direct impact on the integrity of the water distribution system. As long as the water lines were not involved we don’t have an interest.
5. BPWD is deeply concerned with unauthorized tampering with water lines due to the possibility of contamination and effect on the health and safety of our customers.
6. An intergovernmental agreement was proposed. Mr. Schauwecker and Mrs. Simpson expressed interest on the part of the Village of Trustees to develop a written agreement. Both BPWD and the Village of Makanda will develop a preliminary list of their respective concerns in need of addressing in the document. Both parties will then exchange documents and begin talks of which will lead to an agreement.
7. Mr. Brieschke instructed the employees to measure and record the depth of cover on ALL water facilities for the development of a data base to be used for possible grant applications and problem solving.

In the case of Mr. Bill Wheetley, Mr. Hardenbergh made a motion to enforce the ordinances. Mr. Cornell seconded the motion. All in favor voice vote.

On November 29, 1986 we received calls from taps 5 and 6 stating that they were out of water. We later found out that SHWD was fixing a leak in front of Pinky Heern’s house. The water was out until late that afternoon.

The Secretary/Treasurer report was read and accepted.

The Financial report was read and accepted.

Payment of Bills: The bills were presented in the amount of $5,157.41. Mr. Hardenbergh made a motion to pay the bills and Mr. Parrish seconded the motion. Roll call vote: Mr. Cornell – yes, Mr. Mayer – yes, Miss Cox – yes, Mr. Parrish – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.

The Water Supply Operator report was given by Mr. Huskey. We had a break on a 1” service line that serves tap 204 and 204A. The depth of the line in the ditch is approximately 1 ½ feet deep. Another break was found on Baptist Hill on the 3” line. Mr. Huskey spent several late nights out working on the leak detection.

Mr. Cornell made a motion to purchase Chart Graph “Dickson Minirecorder” water pressure recorder, 8 inch, single pen, wall mount 9 ½ x 3 ½. The price is $350.00 and it is to be installed at the water tower. Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Cornell – yes, Mr. Mayer – yes, Miss Cox – yes, Mr. Parrish – yes, Mr. Hardenbergh- yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.

Steve Sisulak Subdivision line extension: He has not paid the water bill yet.

SHWD Dispute: Our attorney is refining our ending arguments. No date has been given.

Computer aided management: We will meet Mr. Tom Staurt some time next week.

Proposal to look into a motion to suspend all shut off due to nonpayment from now until January 1, 1987. Moss Cox seconded the motion. All in favor voice vote.

The telephone number at the water tower is 529-2011. Do not use if there is not a dial tone.

Mr. Brieschke made a motion to give each employee a $25.00 Christman bonus. Mr. Brieschke seconded the motion. Roll call vote: Mr. Cornell – yes, Mr. Mayer – yes, Miss Cox – yes, Mr. Parrish – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.

Motion for adjournment: Mr. Hardenbergh made a motion to adjourn the meeting and Mrs. Voss seconded. All in favor voice vote. The meeting was adjourned at 8:55pm