Meeting Minutes of January 13, 1987
The meeting was called to order at 7:00 pm by Chairman Mr. Walter Brieschke. The roll was called. Present were Miss Phoebe Cox, Mrs. Fran Voss, Mr. Vern Cornell, Mr. Douglas Mayer, Mr. William Hardenbergh, and Mr. Walter Brieschke. Mr. Richard Parrish came in at 7:05pm. Employees present were Mrs. Becky Robers and Mr. Mike Huskey.
Mr. Hardenbergh moved to approve the minutes of December 9,1986 with the following correction: That the third paragraph begin with “Mr. Brieschke reported that:”. Mr. Cornell seconded the motion, and it was approved by voice vote.
Customer Requests: Mr. Cornell will be gone when the next bill is due. Mr. Cornell will pay an estimate of his bill before leaving town.
Mr. Bill Wheetley: Meter #150 was moved off of Mr. Wheeley’s property on to Ms. Barbara Emmons (now Mrs. Johnson) property. The amount of the bill was $763.80. A letter and the bill for this work will be sent to Mr. Wheetley with a 30 day deadline to pay it, per instructions from the Trustees and Attorney.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted.
Payment of Bills: The bills were presented in the amount of $6,098.17 with the addition of $900.00 for the attorney’s retainer for 1987 and $75.00 for SHWD arbitration making the total $7,073.71. Mrs. Voss made a motion to pay the bills and Mr. Hardenbergh seconded the motion. Roll call vote: Mrs. Voss – yes, Mr. Parrish – yes, Mr. Mayer – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
The Water Supply Operator report was given by Mr. Huskey. Sidener Supply will be picking up our broken meters for repairs. Mr. Huskey measured the depth of the water main on the east edge of the road at Buckley’s corner and it still measures 19”. Mr. Brieschke is to contact Mr. James McEvers, Chairman of Makanda Village Road and Street Committee to find out what has been done and if the Village has completed the repairs.
Delyteful Acres Subdivision line extension: The water bill has yet to be paid and the water remains shut off. There has been no communication from the developers.
Computer aided management: The billing program has yet to be completed. Mrs. Robers is working on the computer gaining familiarity with it’s use.
SHWD Dispute: Mrs. Eugenia Hunter has not heard anything.
Proposal by Village of Makanda to enter into an Intergovernmental Agreement: Mr. Brieschke has a rough draft that he is working on to submit to the Trustees.
Proposal to look into purchase of old shed from Mr. Harvey Hartline Jr.: We have had no work from Mr. Hartline but he did sound interested.
Policy of Tap removal: Mr. Hardenbergh made a motion that customers may have water service connection cut off upon request as provided by revised ordinance 3.01(t) adopted on March 10, 1981, on condition that all past due bills are paid in full, the cost of removing the meter assembly, etc. is paid for by the customer and an agreement letter is signed before work is scheduled. Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Cornell – yes, Miss Cox – yes, Mr. Parrish – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.
Motion to retain employees for FY 87: Mr. Hardenbergh made a motion to retain the present employees for 1987. Mr. Parrish seconded the motion. All in favor voice vote.
Mrs. Voss made a motion to accept the service agreement for calibration and routine maintenance of the cathodic protection system of the water storage tank from Harco Corporation for $550.00 for one year starting 2/28/87 though 2/28/88. Miss Cox seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Mr. Cornell – yes, Miss Cox – yes, Mr. Parrish – yes, Mrs. Voss – yes. Mr. Mayer – yes, Mr. Brieschke – yes. Motion passed.
Motion for adjournment: Mr. Parrish made a motion to adjourn the meeting and Mrs. Voss seconded the motion. All in favor voice vote. The meeting was adjourned at 8:25 pm.