Meeting Minutes of March 10, 1987
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Mrs. Fran Voss, Miss Phoebe Cox, Mr. Douglas Mayer, Mr. Vern Cornell, Mr. William Hardenbergh, and Mr. Walter Brieschke. Mr. Richard Parrish was absent. Employees present were Mrs. Becky Roberts and Mr. Mike Huskey.
The minutes of the February 10, 1987 meeting: typographical errors were changed then accepted as corrected.
Customer Requests: Mr. Authur Vincent was present to discuss a subdivision that he is developing called County View Subdivision. He is planning to build 4 houses on 14 acres. Located across Old Highway 51 from Mr. CR Dusch (tap #149). There was discussion on 2 alternatives: 1) For four individual meters or 2) to put in a line extension. He will advise BPWD which alternative best suits his financial and other concerns. Mr. Vincent is to be mailed applications for a water line extension and water service application.
Customer Requests: Our attorney Mrs. Eugenia Hunter received correspondence from Mr. Bill Wheetley’s attorney stating that he was no longer representing Mr. Wheetley.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted.
Information on Certificates held in Home Federal Savings and Loan Bank: Depreciation 1 – Acct # 7-02-3-00356-1, Rate is 9%, Term is 2 ½ years, Balance is $9,572.78 as of 2/24/87, matures on 7/31/88. Depreciation 2 – Acct # 2-02-2-000380-8, rate is 6.15%, term is 6 months, balance is $5,450.89 as if 2/24/87, matures on 4/16/87. Depreciation 3 – Acct # 7-02-9000183-6, rate is 6.35%, term is 1 ½ years, balance is $10,153.12 as if 2/24/87, matures on 8/25/89. Total amount of certificates as of 2/24/87 is $30,420.11. Note: Depreciation 2 matures on 4/16/87.
Payment of Bills: The bills were presented in the amount of $4,356.24. Mr. Hardenbergh made a motion to pay the bills and Mrs. Voss seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.
The Water Supply Operator report was submitted by Mr. Huskey. On 2/11/87 a service line at tap #119A was leaking and a water loss of 20,000 gallons of water is on the water loss report. The Chart Graph is being installed at the water tower but is not yet completed.
100 Old Water Meters: Mr. Huskey reported that Midwest Meter Repair does not repair meters anymore. Mr. Walter Brieschek is interested in buying 3 or 4 off brand meters from BPWD> These meters do not meet standards of BPWD meters and are to be disposed of in any event. Mrs. Voss made a motion to sell them to Mr. Butler for $10.0 a piece after Mr. Huskey and Mr. Mayer have had the chance to sort through them. Mr. Cornell seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.
Sisulak Subdivision line extension: The water tests came back and they tested out satisfactory.
Computer aided management: Mr. Stuart is working on a manual for the billing program.
South Highway Dispute: No further information at this time.
General Telephone: Sent a card to see if BPWD wants insurance on the wiring of the District phone. Everyone said no.
A fire proof cabinet is needed. Mr. Hardenbergh made a motion to have Mrs. Roberts check on prices and coordinate with Mr. Brieschke for the purchase of the needed file cabinet at approximately $500.00 and Miss Cox seconded the motion. Roll call vote: Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.
Proposal by Village of Makanda to enter into an Intergovernmental Agreement expanding the Village Ordinance of November 7, 1974: This was tabled until further review by the BPWD Trustees.
Proposal to look into purchase of old shed from Mr. Harvey Hartline Jr.: Tabled.
Policy for tap removal: There has been no response from customers at this time.
Bulk water station near water tank? Mr. Brieschke inquiry has not been responded to by Armand Asaturian, Engineer, to date.
Workmen Compensation Audit: In order to reduce our Work Comp Insurance premium and to comply with State Law, All sub-contractors and their workers will supply the district with a current certificate of insurance. Mrs. Roberts will ensure that ALL contractors are notified before they arrive on site for work, and work may proceed, but a check will not be issued until the proper certificate is received and reviewed by Mrs. Roberts for compliance on date of issue, persons covered, and affective dates of coverage, etc.
Workmen Compensation coverage for Mr. Huskey is contractual work for the District: Mrs. Voss made a motion to pay Workmen’s Compensation for Mr. Huskey’s contractual work; all other contractors and sub-contractors must have their own Workmen’s Compensation Insurance and must supply the District with a Certificate of Insurance. Mr. Huskey cannot have any person assist him, in any manner, unless a certificate of workmen compensation is supplied. Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mr. Mayer – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.
Audit Status: Mr. Manis said the audit would be completed by the week of 3/16/87.
Water District tour for April or May: Mr. Mayer is to work out further details on this.
Mileage Log: In order to begin compliance with the Workmen’s Compensation Audit, employees as well as Trustees who request reimbursement for mileage must fill out completely the new WEEKLY MILEAGE LOG and sign it. Mrs. Roberts will check the forms for compliance. Payment will not be made unless the forms are completed fully and properly.
Work Order Report: A new work order report will be available to the Chairman and Vice Chairman beginning on March 1st. The report will be cumulative and indicate the status and issuance of all work orders. Mrs. Roberts will mail a copy to the Chairman and Vice Chairman on the last or first day of the month so as to provide time before the monthly Trustees meeting for review.
Employees salary report: A historical salary report for the WSO and Manager was complied for the Trustees information and distributed at the meeting covering the years 1979 to present.
IRWA – advisory notice: The Illinois Rural Water Association has issued an “advisory” concerning an upcoming survey by Ralph Nader and the Illinois League of Women Voters on water systems. All employees and Trustees are urged to refer all comments and responses to the Chairman as the information provided would indicate that inappropriate answers to some or all of the questions may impact negatively on the system. You may get a call or a letter from some local person whom you may know, never-the-less please refer all inquiries to the Chairman.
ARWA – reduction of deferral deficit: Mr. Brieschke reports that according to the ARWA, FmHA plans on selling Water and Wastewater loans on the open market. There are certain guarantees: 1) the owner of these notes cannot enforce the graduation requirements, 2) they cannot raise the interest rates or change any part of the agreement without the system owners (the lenders) concurrence. This is being done in order to reduce the federal deficit. This has never been done before.
The Monthly meeting adjourned at 8:56 pm by a motion by Mr. Hardenbergh and seconded by Miss Cox. Voice vote – all yes.