Meeting Minutes of April 14, 1987

The meeting was called to order at 7:00 pm by Chairman Walter Briecshke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mrs. Fran Voss, Mr. Vern Cornell, Mr. Douglas Mayer, Mr. Richard Parrish, Mr. Walter Brieschke. Employees present were Mrs. Becky Roberts and Mr. Mike Huskey.

Minutes of March 10, 1987 meeting: Typographical errors were changed and then accepted as corrected.

Customer Requests: The house for tap #70 burned to the ground on March 30, 1987. The Makanda Fire Department used 5,500 gallons of water from hydrant #9 in putting the fire out. The house was rented by Mr. David Brady and was owned by Mr. John Schmidt of Florida. There has been no work from the owner. The $7.50 minimum bill was sent in accordance with the ordinance.

Customer Requests: Mr. Bill Wheetley delivered a check in the amount of $963.80 to the District Office for tampering and repairs done to tap #150.

The Secretary/Treasurer report was read and accepted.

The Financial Report was read and accepted. Tax of $28.69 was charged for the last pressure recorder that was purchased. Our Tax FIEN has been submitted to The Dickson Company and the tax will be removed at the end of the month.

Certificates: Mrs. Voss made a motion to let Depreciation 2 Certificate roll over and Mr. Parrish seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.

Mr. Parrish made a motion to invest a $5,000.00 certificate from the Reserve Account for 6 months. Mr. Cornell seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.

Home Federal Savings and Loan declared a year end BONUS dividend payable on March 31, 1987 based on proportionate ownership of Federal Home Savings and Loan Association. We received a check on CD’s as follows: Depreciation 1 – $28.72, Depreciation 2 – $16.35, Depreciation 3 – $15.73, and for Reserve – $30.46. This money was deposited back into the original accounts.

Payment of the Bills: The bills were presented in the amount of $4,822.54. Mrs. Voss made a motion to pay the bill and Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.

Mr. Huskey did not submit mileage records for payment of mileage as instructed. Mr. Parrish made a motion to pay the bill if Mr. Huskey produces the required documents. Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.

The Water Supply Operator report was submitted by Mr. Huskey resigned and gave 30 days notice from April 14, 1987 or until someone else is hired. On March 10,1 987 Mr. Huskey shut off the radio before the Board Meeting that evening. When he returned the following morning the radio was on and water was gushing out of the overflow pipe. The SIARS radio people had been there that evening but what happened is not certain. A water loss of 90,000 gallons was estimated.

Computer aid management: The program is basically completed and Mr. Stuart is working on the manual and will submit it along with his bill.

Fire proof file cabinet: a used 4 drawer file cabinet was purchased from Hunter’s Salvage for $300.00.

American Water Work Association books: Mr. Brieschke asked the District to purchase Water Distribution Principles & Practices for $27.50 and Water Meter Set for $56.50 for a total of $84.00. Mr. Hardenbergh moved that the District purchase these books. Mr. Mayer seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Parrish – yes, Miss Cox – yes, Mr. Hardenbergh- yes, Mrs. Voss – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.

Workmen’s Compensation: The revised information has been submitted to the insurance company. Ms. Beth Logan said it would take a little time to review and submit a new bill.

South Highway Dispute: No further information at this time.

Proposal by Village of Makanda to enter into an Intergovernmental agreement expanding the Village Ordinance of November 7, 1974: This was tabled again, to a lack of response from the Village.

Proposal to look into purchase of old shed from Mr. Harvey Hartline Jr.: Mr. Brieschke reported that Mr. Hartline wants $10,000.00 for the old shed. Mr. Parrish recommended that we get bids on a 24’ by 36’ steel-sided pole barn with a concrete slab poured after construction with a sliding door to be located inside the fence at the water tower.

Bulk Water Station near tank: Mr. Brieschke has had no work from the engineer. Mr. Parrish is to contact another engineer on this matter.

Audit Status: The Audit should dbe done by the week of April 20, 1987.

Water District tour for April or May: Mr. Mayer reported that Vogler Ford will rent a van for $30.00 a day plus $5.00 for insurance and $0.20 a mile. Mr. Brieschke made a motion that the Board will support the tour financially. Mrs. Voss seconded the motion. All in favor voice vote. Mr. Mayer is to set a date for the tour and a notice will be sent to the customers ahead of time.

Cross Connection Seminar: A seminar on Cross Connections Control will be held at Giant City Lodge the first week in May. Further details to follow.

Mr. Dave Lattan from the Radio Society (SIARS) is donating a stainless steel wire mesh to the district to be placed where the riser goes through the shell on the water tower, valued at $200 to $300. This will prevent debris as well as animals form getting access to the water storage tank.

Computer printed bills: Mr. Brieschke made a motion to amend the preprinted bills and replace the water rates statement with the phrase “Water rates and charges are available on file in the District’s Office and may be inspected during business hours” as suggested by Attorney Ms. Eugenia Hunter. Mr. Tom Stuart is to be asked to write a compute program sub-routine that will print the water rates on the bills. Th is is necessary in order to save money (ca. $1-200) on the printing costs of the bills, which will need to be re-ordered soon. If the water rates are printed on the bills, it will be necessary to re-order or throw away un-used bills when the water rates are changed wither due to SHWD, City of Carbondale, or BPWD financial necessity. Mr. Parrish seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Parrish – yes, Miss Cox – y es, Mr. Hardenbergh – no, Mrs. Voss – yes, Mr. Cornell – no, Mr. Brieschke – no. Motion carried.

New Water Supply Operator “Terms and Conditions of Employment’ document: The rough draft was discussed and reviewed by the Board. Mr. Brieschke is to make a final draft.

New Water Supply Operator: There was three resumes discussed. They were from Mr. Anthony Milan – Jonesboro, Mr. Walter Butler – Makanda, and Mr. Alan Waddinton – Carbondale. Mr. Brieschke and Mr. Mayer are to meet with these three men next week and a special board meeting is to be held on April 27, 1987 at Presley Tours Building at 7:00 pm to choose a new Water Supply Operator.

The monthly meeting adjourned at 9:07 pm by a motion by Mr. Hardenbergh and seconded by Mr. Parrish. Voice vote all yes.