Meeting Minutes of December 12, 1989
The meeting was called to order at 7:02 pm by Chairman Walter Brieschke. The roll was called: Present were: Mr. Douglas Mayer, Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Walter Brieschke and Mr. Richard Parrish. Employees present were Mr. Walter Butler. (Mrs. Becky Roberts was excused).
Minutes of the 14 November 1989, meeting were approved as submitted.
Customer Requests: Mr. Jerry Burton’s letter dated 12 Dec 1989 was presented to the Trustees.
Mr. Parrish moved, seconded by Mr. Hardenbergh that: Mr. Brieschke and Mr. Mayer are to coordinate with Mr. Burton the various aspects of his proposed water line extension in order to ensure compliance with ordinances, specifications, and requirements of Buncombe PWD Board of Trustees, at any time other than monthly Trustee’s meetings. All decisions are subject to review by the District’s attorney and/or engineer. Voice vote – All yes. Motion passed.
Payment of Bills: The bills were presented in the amount of $6,651.57 with the addition of $284.75 for Carsonite post markers and driver. Mr. Hardenbergh made a motion to pay the bills as submitted and Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yea, Mr. Hardenbergh – yea, Miss Cox – yea, Mr. Parrish – yea, and Mr. Brieschke – yea. Motion passed.
The Manager report was read and accepted as submitted.
The Financial Report was read and accepted.
Water Supply Operator Report was accepted as submitted. Mr. Butler will repair hydrant #4 at the East Pressure Station in Makanda as soon as possible.
Walker Communications: Hand held radio $481.00: This was tabled until next meeting.
Oak Grove Road vs Township vs Village: Tabled until next meeting.
SHWD Dispute: No communication received.
Mr. Brieschke reviewed the “permit” for gaining access to the pump station. The permit is not clear but indicates that a 6 inch fill over the culvert is called for. Mr. Butler is to obtain elevation grades in order to determine if there is sufficient grade to permit the amount of back-fill called for in the permit. No response has been received the Township Board of Trustees. The response from the Jackson County Superintendent of Highways was to refer all questions to the Township Road Commissioner. In the event there is insufficient grade to comply with the permit a letter is to be written to the Township Trustees (copy to Mr. Williams and Jackson Co. Supt. Highways) asking for clarification.
No test results have yet been received concerning the pollution problem.
Employee Liability: Response was received from Lois Elliott of Cherry Ins. and Eugenia Hunter, Board Attorney. Employees are covered by the liability insurance of the dsitric,t but only for acts within the scope of their employment. This means that while you as an employee are actually performing your job as an employee of the district as directed by your employer according to established policies and procedures, ordinances and all applicable laws and regulations, you will be covered for your acts and omissions if covered by the insurance of the district. Ms. Elliott’s response was to refer to the provision in Section II, paragraph 2a of the Commercial General Liability Coverage of the district. “Each of the following is also an insured: Your employees, other than your executive officers, but only for acts within the scope of their employment by you. However, none of these employees is insured for” Bodily injury or property damage (see policy for more details within regard to these last two items). This information is to be incorporated into the employment contract of each employee and should be discussed with each person upon employment.
Mr. Mayer, moved, seconded by Mr. Hardenbergh that all utility shut-off proceedings be suspended till after the Christmas holidays. Roll call vote: Mr. Mayer – yea, Mr. Hardenbergh – yes, Mr. Brieschke – yea, Miss Cox – yea, Mr. Parrish – yea. Motion passed.
Cross Connection Ordinance: Mr. Hardenbergh submitted that the “Suggested Ordinance” composed of two pages supplied by the Illinois Environmental Protection Agency be adopted. One amendment to Section 1 with the following sentence added to the end, “However, the Board may install such devices at its discretion and at its expense.”, was suggested. Continued to next regularly scheduled meeting.
The monthly meeting adjourned by motion of Mr. Mayer and seconded by Mr. Hardenbergh. Voice Vote – all yea. Meeting adjourned at 7:43 pm.