Meeting Minutes of March 14, 1989
The meeting was called to order at 7:02 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Mrs. Fran Voss, Mr. Vern Cornell, Mr. Richard Parrish, Mr. Douglas Mayer, and Mr. Walter Brieschke. Miss Phoebe Cox was absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of the February 14, 1989 meeting were approved as submitted with one misspelling corrected.
Customer Requests: There were no customer requests this month.
The Republicans that are running for the Township offices were invited to attend our meeting but they did not show up.
Proposal: That if Mrs. Becky Roberts takes a course at JALC and receives her IEPA class D License, an increase in salary by $50.00 per month is to be given for professional advancement: The Board is generally in favor of this, but will work out dollar amounts aa well as procedural details for coordination with the WSO to meet Board of Trustees policy.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted.
Payment of Bills: The bills were presented in the amount of $4,075.79. Mr. Hardenbergh made a motion to pay the bills as submitted and Mrs. Voss seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
Mrs. Roberts noted that Mr. Don Morgan, CPA, has increased his monthly ledger fee from $100.00 to $110.00.
Water Supply Operator Report: Mr. Butler has received his Class D WSO Certificate. Mrs. Roberts is to contact Mr. Mike Coleman in writing and by phone to finish testing through the end of March as well as file the “Notification of Certified Operator in Responsible Charge” and the “Notification of Ownership or Responsible Personnel” forms with IEPA.
Audit Status: Mrs. Roberts distributed the audit report. The auditor reported that Home Federal Saving stated that all of BPWD certificates had been closed. Mrs. Roberts is to check on this. The board will take the audit and review it this month and discuss it at next month’s meeting.
SHWD Dispute: Mr. Brieschke has not heard from Ms. Carol Eaton.
Review of Employee performance: tabled
Insurance Coverage: At 7:45 pm, Ms. Lou Brown, Vice President, Cherry Insurance, and Ms. Eugenia Hunter, BPWD Attorney, was present to discuss and answer any questions and Trustees might have on the Directors and Officers Liability policy for $3,500.00 per year for $500,00.00 coverage and $1,000 deductible. This was discussed in great length. Mrs. Fran Voss made a motion pick up the Directors and Officers Liability Policy and Mr. Brieschke seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – no (because he wanted another quote first), Mr. Brieschke – yes. Motion passed. To address Mr. Parrish’s concern for another quote, Mrs. Brown stated that Cherry was only able to get 1 quote out of 3 requested. Mrs. Brown will prepare the policy and invoice.
Status of Mr. Danny Williams damage to Pump Station: The meeting of February 21, 1989 with Larry Lipe, Wilburn Lipe, Danny Williams, Walter Brieschke, Richard Parrish, and Doug Mayer, was discussed in length. The Board agreed that the bills that the Township has sent for their work to the pump station will not be paid per prior action of the Board. It was discussed that Mr. Butler might move the culvert to the South side of the pump station, and Mr. Butler submitted an estimate for $540.00 plus material, plus around $800.00 for the gates to be moved. Mr. Parrish made a motion to approve the permit dated February 21, 1989 that was signed by Danny Williams, Township Highway Commissioner, to upgrade an existing culvert and get his approval upon completion of the job. Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mrs. Voss – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed. Mrs. Roberts is to send Mr. Williams a letter to contact Mr. Brieschke on this.
All further communications with the Makanda Township Government is to be by mail so the BPWD has a receipt that said communications were delivered.
Also, noted is the apparent problem that since the Township has unilaterally cancelled its agreement of 1976 to permit BPWD to operate within the Township that a very serious problem currently exists.
Ms. Hunter is also to look into the “No Parking’ by service vehicles claim by the Township and advise the Board at a later date.
Boring under the roads instead of cutting through them were discussed with Ms. Hunter. She is to look into the legal side of this and report to Mr. Brieschke her findings.
The monthly meeting adjourned by motion of Mrs. Voss and seconded by Mr. Hardenbergh. Voice vote – all yes. Meeting adjourned at 8:42 pm.