Meeting Minutes of June 12, 1990
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were Mrs. Frances Youngbloos, Ms. Cathie Hutcheson, Mr. William Hardenbergh. Mr. Vern Cornell, Mr. Richard Parrish, Mr. Douglas Mayer, and Mr. Walter Brieschke. Employees present were Mrs. Becky Roberts and Mr. Walter Butler. The board welcomes new Trustees, Mrs. Frances Youngblood (term expires on 5/5/94) and Ms. Cathie Hutcheson (term expires on 5/5/95).
Minutes of the May 8, 1990, meeting were approved as submitted.
Water Supply Operator Report: Mr. Butler requested to leave early, his report was presented first. The cause of the main break on Church Street on 5/1/90 was because water is washing topsoil off the top of our water main between the road and the creek. Mr. Butler is to re-grade this area in order to drain water away. Hydrant #8 was flushed after this break on 5/2/90. Mr. Butler completed valve exercise program and hydrant testing program. He found a new valve at Delyteful Acres which he will make a map. Valve #2 could not be turned. Work orders will be issued for these 2 items.
Mr. Jack Musgrave – Affidavit signed: Mr. Musgrave has not signed the acknowledgement form that was sent to him, by Mrs. Musgrave did send a note stating that the trailer does not have water to it and when they are ready for water, they will advise the District. Mrs. Roberts is to contact them again by phone if this form is not received by next week.
Mr. Jerry Burton – Line Extension: Mr. Burton has not contact Buncombe since December. Mrs. Roberts is to send a letter inquiring about the water line extension.
Mr. Parrish announced that all of his votes are subject to verbal notice of his reappointment to the Buncombe Public Water District by the Union County Board of Supervisors.
Kyle Kinser Payment Agreement: The following agreement is entered into between the Board of Trustees of Buncombe Public Water District and Mr. Kinser. Mrs. Roberts presented at the Board of Trustees meeting on June 12, 1990 a request from Kyle Kinser to pay off water bill in monthly installments for tap #58 as follows: Trustee Hardenbergh moved that the Board of Trustees grant a variance, for the convenience of the customer, to Chapter 5; Section 5.01 (Fees) of the Revised Code of Ordinances as follows: Regarding Water Service Connection #58, it is agreed that Kule Kinser is to pay $25.00 as a down payment which is 17% of the total $150.05 owed, which is in arrears. The remaining $125.05 is to be paid in 10 equal installments at $12.50 each, until the arrearage is paid in full. No additional late payment penalty will accrue under this agreement. In addition the monthly water bill is to be paid on time in accordance with existing ordinance. Payment in full at any time is acceptable. Cancellation of this agreement will result if at any time the terms of this agreement are not complied with. One copy of this agreement will be placed in the customer file and the other to be mailed to the above named customer. Second by Trustee Cornell. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes. Mr. Parrish – yes, Mr. Mayer – yes, Ms. Hutcheson – yes, Mr. Brieschke – yes. Motion was carried.
The Secretary/Treasurer report was read and accepted. Concerning the large overdue bills amount, Mrs. Roberts contacted our attorney. Ms. Hunter will send out collection notices to these accounts if that is what the Board decides. Mr. Parrish made a motion to have Mrs. Hunter send whatever she thought was best to collect on these accounts and Mr. Mayer seconded. Roll call vote: Mrs. Youngblood – yes. Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Mayer – yes, Ms. Hutcheson, Mr. Cornell – yes, Mr. Brieschke – yes. Motion was carried. Mrs. Roberts is to provide Mrs. Hunter with names, addresses, and amounts. The overdue accounts are #19B – $562.64, #54 – $140.10, #72 – $437.38, #75 – $771.90, #78A – $730.18, #79 – $348.87, #110 – $1,802.55, #194 – $469.50, #195 – $1,611.31.
The Financial Report was submitted and accepted.
Payment of Bills: The bills were presented in the amount of $8,104.31. Mr. Hardenbergh made a motion to pay the bills as submitted. Mr. Parrish seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Mayer – yes, Ms. Hutcheson – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
IEPA Site Sampling Plan: A site sampling plan must be developed and sent to EPA before July 1, 1990. A map is required along with addresses of where samples are to be taken. One sample must be taken near where the water enters the system. Mr. Brieschke will set this up.
IEPA TTHM Sampling procedure: EPA will contact BPWD on when this is to begin.
Makanda TWP Fire Department – Ron Herter flow tests for insurance: More flow tests will be taken. They will keep the district informed on when, where and how much water was used.
South Highway Dispute: Ms. Carol Eaton JD/CPA: Ms. Eaton is trying to arrange a meeting to present her plan with other arbitrators.
Fixed Assets Inventory: Mr. Manis proposed in a letter dated 5/22/90 to prepare a fixed asset schedule for a bid of $500.00 payable after completion. Mr. Hardenbergh made a motion to accept Mr. Manis’s proposal and Mrs. Youngblood seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – yes, Mr. Parrish – yes, Mr. Mayer – yes, Ms. Hutcheson – yes, Mr. Cornell – yes, Mr. Brieschke – yes. Motion passed.
Cross Connection Control Survey: Mr. Brieschke handed out to each Trustee a sample of two different letters and forms to be completed by water customers. The Trustees are to review these and prepare to make their suggestions at the next meeting in July. Also, Mr. Brieschke talked with Mrs. Byus, the Cross Connection Manager at IEPA Springfield (217)-782-1869. She instructed that Buncombe is to “Look at their customers” and “decided on those customers who pose a potential risk for cross connections” and survey them. There is no need to contact each and every customer.
Mr. Vern Cornell proposed that Buncombe Public Water District shall accept payments made on a customer’s account at any regular monthly, or specially called, meeting with the following provisions: 1) A bonded employee is present to accept and record the payment. 2) If no such bonded employee is present, then, a) the attempted payment shall be given the same consideration as if postmarked that day; b) Payment must be received by the manager by the due date or the 4th working day after the payment is attempted. Mr. Cornell made a motion to accept the above proposal and Mr. Brieschke seconded the motion. Roll call vote: Mrs. Youngblood – yes, Mr. Hardenbergh – pass, Mr. Parrish – yes, Mr. Mayer – no, Mrs. Hutcheson – yes, Mr. Cornell – yes, Mr. Brieschke – no. Motion passed.
The monthly meeting adjourned by motion of Mr. Parrish and seconded by Mr. Mayer. Voice vote – all yes. Meeting adjourned at 8:02 pm.