Meeting Minutes of March 11, 1997
Chairman Richard Jumps called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Richard Jumps, Vice Chairman Stanley Hollister, Mrs. Donna Williams, and Mr. Herbert Donow. Absent were Mr. Alan McCaslin and Mrs. Sue Dilley. Also present were employees Ron Lada and Karen Townsend.
The meeting opened with the review of the minutes from February 1997. A motion was made by Mr. Donow to accept the minutes as presented. Seconded by Vice Chairman Hollister, and with 4 yes and 0 no votes, the minutes were approved.
Next item on the agenda was to review the financials prepared by the Kemper CPA Group for January 1997.
Discussion followed related to the status of the Jack Allen account and subsequent legalities. The meter had been removed and shut off at corp stop. Suggested offering Jack Allen another release and considered the case to be over as far as BPWD is concerned. Also mentioned was the aspect of being reimbursed for attorney and clerical fees. Further discussion required. Chairman Jumps to call Janet Proctor to discuss how the situation was handled on the attorney’s part, as well as billing and services provided by her assistant (i.e. address errors, attitude, etc.)
Trustee position replacement was again discussed relating to Mr. Bett’s leaving due to health reasons and Mrs. Dilley’s absence from a number of meetings. As Mrs. Dilley’s term end is May 1999, it was recommended to ask her to resign should she continue to be unable to fulfill the position. At this time, there are no candidates for the position. A customer listing was requested by Mr. Donow to review for prospective candidates.
New Business discussed was the opening for a Meter Reader as Jeff Peterman has resigned from the position. An ad is to be placed in the newspaper and interview process to follow.
The Secretary/Treasurer Report was presented by Karen Townsend along with the Accounts Payable Report detailing bills for payment in March. Ms. Townsend noted that we are still experiencing fluctuations in readings and usage due to the averaging in January. Reinvestments and current rates were discussed for the CDs maturing in March; as well as the liquid funds required to implement the 3-phase update. Vice Chairman Hollister recommended that the Dep CD be reinvested with $15,000 into new CD and remaining $13,329.17 to Dep Savings Account at First Nation to cover 3-phase. Then, Res CD2 be reinvested into a new CD. Motion was made by Mr. Donow to accept the Secretary Report and pay the bills and seconded by Mrs. Williams; with 4 yes and 0 no votes, the motion carried.
Ron Lada presented the Water Supply Operator Report noting that all tests were completed with no related problems. Another topic discussed was insulting to reduce condensation in the Tower. Ron to construct a new upper storage area with pull down stairs for convenience and accessibility in obtaining old files.
No ordinances were reviewed at this time. Ideas for updates to be discussed between Chairman Jumps and Mr. Donow for presentation at a future meeting.
There being no further business, a motion was made by Vice Chairman Hollister for adjournment. A voice vote was taken and with 4 yes and 0 no votes, the meeting was adjourned at 8:54pm