Meeting Minutes of September 11, 2001

Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, and Trustees Greg Dunn, Debbie Wheetley, and Mike Starling. Also present were employees Karen Dunn and Ron Lada.

A visitor in attendance at the meeting was Mr. Tyson Funk, related to his proposed line extension, and Mr. and Mrs. Steve Kappel to discuss their recent meter installation.

First addressed on the agenda was the review of the minutes from the August 2001 Meeting. A motion was made by Mr. Dunn to accept the minutes as presented. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the minutes were approved.

Related to a concern from customer William Hunter, Meter #11700, the Board discussed the responsibility of meter owners to maintain and insure accessibility to their meters as also stated in District Ordinances. After further discussion it was decided that the secretary prepare and send letters to owners of Meters #11400, #11500, #11600 which are located on Mr. Hunter’s property, explaining their responsibility as meter owners and referencing District rules and regulations pertaining to the subject. Also discussed was Meter #16300 which is buried on Golf Course property and has been inaccessible for nearly one year. A letter to meter owner, Mr. John Ryan, will also be prepared and sent explaining his responsibility and need to take immediate action to rectify the situation.

July 2001 Financials as submitted by the Kemper CPA Group were submitted for review. No comments or discussion followed at this time.

A memo from Mr. Sean Henry of Asaturian and Eaton Associates was presented at the Board and the following items for review, discussion and action:

1. Water Tower Inspection and Painting: After review of the proposal submitted by CT Services, Inc., and related discussion, a motion was made by Mrs. Wheetley to authorize Asaturian Eaton and Associates to proceed with arrangements to have CT Services clean and the tower as proposed in the amount of $2,760.00. Seconded by Vice Chairman Burrow, and with 4 yes and 0 no votes, the motion carried.
2. Schmidt Watermain Extension: The Board found the sum of $1,450.00 to be acceptable for the District’s share of upgrading the Schmidt Line Extension as revised and approved by Asaturian Eaton and Associates and to absorb the additional cost of $1,450.00 for upgrade to a 6″ line. Seconded by Mr. Dunn, and with 4 yes and 0 no votes, the motion was approved. Permit documents were executed by the Chairman.
3. Stone Creek Plats & Watermain Plans: The Board reviewed the initial plan for the First Plat and found discrepancies on the drawing; such as, the plans show a water line running parallel to the south of “Maple Lane”, when the water line was actually installed parallel on the north side of the lane. This water line was cut by Egyptian Electric while trenching earlier in the day on September 11; costs and delays which may have been avoided had accurate drawings been available. It was agreed by the Board that the Water District receive accurate “As-Built” drawings of the entire Stone Creek Golf Course as is required and was promised at the time of dedication.
4. Fund Watermain Extension: Mr. Tyson Funk was present at the meeting and answered questions related to his proposed line extension while the Board reviewed drawings as prepared and approved by Asaturian Eaton and Associates. They noted that a tracer wire is included which they feel should be required on all future installations. Motion was made by Mr. Dunn to accept the plans and permits as submitted and approved by Asaturian Eaton and Associates with no changes. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the line extension was approved.
5. Buncombe Water District Map: There have been numerous water line extension installations and modifications to the District since the existing map was created some thirty years ago. After considerable discussion related to needs and costs, a motion was made by MR. Dunn to allow Asaturian Eaton and Associates to proceed in acquiring additional information and cost estimates related to creating a new District map to be submitted to the Board’s consideration and approved.

Addressed under new business was the issue presented by Mr. and Mrs. Steve Kappel related to their recent meter installation by DD Williams Construction Company. The Kappels explained the details of the installation and expressed their disapproval related to the work performed by DD Williams. It was also discussed that the invoice received by the Water District from DD Williams was a flat rate containing no itemization of parts or services. After further discussion, the Board agreed that customers should be informed of all costs related to their installation. It was decided that no payment will be made for services rendered without an itemized list of parts, services and costs.

There were no issues related to the South Highway Water District.

The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in September. It was decided that the CD was not renewed by the Bank of Carbondale, cashed, and deposited into a regular savings account at Old Nation al Bank until an investment plan can be arranged by Mr. Venable and agreed and votes upon by the Board at a future date. Motion was made by Vice Chairman Burrow to cash in the CD and deposit funds into an ONB savings, accept the Secretary/Treasurer Report and pay the bills as presented. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the motion was approved.

The Water Supply Operator Report was presented by Ron Lada with no major problems or discrepancies.

There were no additional public comments or questions.

No ordinances were reviewed at this time.

There being no further business, the motion was made for adjournment by Mrs. Wheetley and seconded by Mr. Starling. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.