Meeting Minutes of June 10, 2003
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Debbie Wheetley and Greg Dunn, and Water Supply Operator, Ron Lada.
Visitors in attendance were Mr. Sean Henry of Asaturian Eaton and Associates, and Brandon Alexander, grandson of Chairman Cook.
The meeting opened by addressing the grant specifications and suggestions for projects were presented by Mr. Henry. First discussed was the pump station replacement with an above ground unit. Construction of the sheds were discussed as well as cost estimates. Another project presented was a 6″ line replacement from pump station to tower as well as 6″ line upgrades throughout the District. It was noted that should we ever sell water to another District, our current 4″ line is insufficient. After all options presented were reviewed, a motion was made by Mr. Dunn to change the grant specifications to reflect a new above ground pump station and installation of a new 6″ water line upgrades to the District. Seconded by Mrs. Wheetley, and with 4 yes and 0 no votes, the motion carried. Mr. Henry to prepare change of intent to proposed grant.
Next addressed on the agenda was the review of the minutes of the May 2003 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Vice Chairman Burrow, and with 4 yes and 0 no votes, the minutes were approved.
A note from Meter #09600, Bill Abney, related to his recently received “mowing” letter from the District was addressed with no action taken.
Financial for April 2003 were reviewed by members of the Board along with the 2002 Annual Audit Reports and 2002 Operating Budget Forecast to be filed with the State Comptroller and the Jackson County Clerk’s Office. A motion was made by Mrs. Wheetley to accept the Annual Audit as prepared by the Kemper CPA Group and file as required. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion carried.
It was noted that Federal Low now requires that monthly bookkeeping and annual audits be prepared by separate Accounting firms. A motion was made by Vice Chairman Burrow to retain the Kemper CPA Group to prepare monthly financials and address the issue of obtaining an additional firm for the annual audit at a future date. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion was approved.
No additional old business was addressed at this time.
No new business was presented.
Submitted by the South Highway Water District, their statement of Revenues and Expenses for 2001 and 2002 were reviewed with no comments or actions taken.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing the payments in June. A motion was made by Mrs. Wheetley to pay the bills as presented. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major problems or discrepancies. Mr. Lada noted that small leaks may exists, however, we will be unable to locate any until the rain stops.
No additional public comments or questions were presented.
No ordinances were reviewed at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting was adjourned.