Meeting Minutes of May 13, 2003
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustee Greg Dunn, Trustee James Keller, and Water Supply Operator Ron Lada.
A visitor in attendance was Mr. Sean Henry of Asaturian Eaton and Associates.
First addressed on the agenda was the review of the minutes of the April 2003 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Mr. Keller; and with 4 yes and 0 no votes, the minutes were approved.
No customer requests were presented at this time
Financials of December 2002 and January thru March 2003 were reviewed by the members of the Board. It was noted that the financial “Loss” in 2002 was primarily due to the high percentage of water loss and subsequent breaks and repairs.
A “letter of compliance” submitted by the Kemper CPA Group was presented for signature by the Chairman and Secretary/Treasurer.
Mr. Sean Henry of Asaturian Eaton and Associates began by presenting a water main extension in Stone Creek Golf Course which will add 1000 feet to Stone Creek Drive servicing two large lots. The plans were reviewed and discussed. A motion was made by Mr. Dunn to accept the 1000 foot extension as proposed by Asaturian Eaton and Associates. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
The tower painting and repair project was next addressed with information from Mr. Henry related to the Illinois State grant application. Mr. Henry noted that no grants have been funded to date money has not yet been released. He was also notified that paint and repairs do no to qualify under the grant applications; it was recommended that the Buncombe Public Water District submit a new project, change the proposal and amend the grant. Requirements called for upgrades, but new construction and/or additions to the District.
Discussion followed related to the installation of an above ground pump station as the current below ground compartment is rusting and in need of repair. Project ideas such as by-passing SHWD and connecting direct to the Carbondale Water District, or possibly connecting with Alto Pass as their water supplier were discussed.
It was suggested that Ron Lada and Sean Henry consider the needs and/or possibilities for improvement for this District and make recommendations to the Board at a later date.
The first item of new business addressed was the Lien on Meter #10200- Oschmann/Rowan – which has been on file at the Jackson County Courthouse for well over the past decade. The Village of Makanda Board wishes to purchase the property for the village. The situation was discussed at length and an agreement was arrived upon that should the village purchase the property on which the above referenced meter is located, the Lien would be released as a courtesy of the Village of Makanda. Should the land purchase not take place, the Lien would remain on file at the Jackson County Courthourse.
The Annual Employee Contracts for the Secretary, Water Supply Operator, and Meter Reader were presented for renewal. Karen Dunn and Ron Lada were excused from the meeting as the Board discussed employee performance and compensation. It was decided by the Board and a motion was made by Vice Chairman Burrow to increase the Salaries of both the Secretary and Water Supply Operator by 3%, that the rate for meter readings would remain the same, and to renew all contracts for another year with Mrs. Dunn and Mr. Lada. Seconded by Mr. Keller, and with 4 yes and 0 no votes, the contracts were renewed.
A notice from the South Highway Water District was received along with the April 2003 calculation of water billing indicated SHWD tests showed Coliform Bacteria during routine monitoring for drinking water contaminants in February 2003. It was noted that the Buncombe Public Water District did not receive this notice until over two months after the incident occurred and suggested it be included with the Consumer Confidence Report to be mailed this June 2003 to the entire district.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in May. A motion was made by Mr. Dunn to pay the bills as presented. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried. As suggested by Chairman Cook and following discussion by the Board, a motion was made by Vice Chairman Burrow to withdraw $7,000 from the Depreciation Account at Old National Bank to be deposited with Edward Jones for an approximate one-year investment. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report, now containing water loss information, was presented by Ron Lada with no major discrepancies.
No additional public comments or questions were presented.
No ordinances were reveiwed at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.