Meeting Minutes of April 8, 2003
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow; Secretary/Treasurer Karen Dunn; Trustees Mike Starling, Greg Dunn, Debbie Wheetley, James Keller; and Ron Lada, Water Supply Operator.
No visitors were in attendance.
First addressed on the agenda was the review of the minutes of the March 2003 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Mr. Keller, and with 5 yes and 0 no votes, the minutes were approved.
A customer request was addressed from Timothy Edmonds, Meter #55000, for adjustment to his water billing due to an unconfirmed leak. After discussion, the Board agreed that the leak was not verified by the WSO, nor were proper procedures followed by the customer, that no adjustment would be made at this time.
Financials were not discussed as they will not be available until the completion of the 2002 audit by Kemper CPA Group.
As the Secretary/Treasurer position was filled at the March of the Board of Trustees by Karen Dunn, Chairman Cook re-addressed the issue by suggesting that a set rate of pay for each Board Meeting be assigned to the position as is for the Chairman and Vice Chairman positions. After discussion and agreement by the Board, a motion was made by Vice Chairman Burrow to pay the position of the Secretary/Treasurer a set fee of $30.00 per meeting, in lieu of an hourly wage in the situation that the District Secretary hold that position as well. Seconded by Mr. Keller; and with 5 yes and 0 no votes, the motion carried.
Under the order of new business, Secretary/Treasurer Dunn explained that the current penalty for a returned checks due to insufficient funds (ie bad check fee) of $15.00, as stated in the District Ordinances, is not in line with the increased rate of $30.00 for each returned check at Old National Bank. After discussion related to bank fees, a motion was made by Mr. Dunn to amend the District Ordinances by increasing the District Bad Check Fee from $15.00 to $30.00 for each returned check. Seconded by Vice Chairman Burrow; and with 5 yes and 0 no votes, the increase was approved.
There was no business related to the South Highway Water District presented or discussed at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in April. It was noted that due to high water costs to the South Highway Water District related to recent breaks and subsequent water loss, additional funds were required to pay the bills. A motion was made by Mr. Starling to transfer the amount of $2,400.00 from the Depreciation Account to Operations/Maintenance and to pay the bills as presented. Seconded by Mrs. Wheetley and with 5 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada. Recent leaks and repairs were discussed as well as water loss statistics. It was agreed that the Water Loss Report would be better addressed by being moved from the Secretary/Treasurer Report to the Water Supply Operator Report.
No additional public comments or questions at this time.
No ordinances were reviewed at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 5 yes and 0 no votes, the meeting adjourned