Meeting Minutes of July 13, 2004
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Greg Dunn, Debbie Wheetley, Mike Starling, and Water Supply Operator Ron Lada.
Visitors in attendance were Mr. Sean Henry, PE of Asaturian Eaton and Associates PC, Mr. Scott Hickam, CPA, of Beussink & Hickam PC, and Mr. Anthony Anderson, grandson of Chairman Cook.
First addressed on the agenda was the review of the minutes from the June 2004 meeting. A motion was made by Vice Chairman Burrow to accept the minutes. Seconded by Mr. Starling and with 4 yes and 0 no votes, the minutes were approved.
There were no visitor or customer requests presented.
Financials for May 2004 were reviewed by members of the board with no related discussion.
The Annual Notification of Ownership from the Illinois EPA was presented, updated and signed by Chairman Cook and Mr. Lada.
After brief discussion it was agreed by the board that “terrorism coverage” for the Directors and Officer’s Liability Coverage offered through Cherry Insurance was not required at this time.
The first order of old business related to the Illinois Department of Commerce grant application update. Mr. Henry noted that the agreement had not been signed and anticipated checks for first half of the project to be cut in August with bills to be submitted for payment of the remainder. Mr. Henry indicated he had met with pumpstation manufacturers for specifications and pricing and will discuss at a later date with Mr. Lada. He recommends not making permanent decisions until after September, or until check is in hand. Anticipate approximately 16 weeks to acquire pumpstation once ordered and approximately one year to complete project; target completion; December 31, 2005. Will have more information next meeting.
Specifications on tower repair and painting project are ready to be advertised for bid. Board discussed area such as a test patch for paint and manufacturer’s warranty, as well as how long the tank will be out of service which is anticipated at two weeks. Per Mr. Henry, closed bids will go out July 18, 2004. Board discussed, as Chairman Cook will be unavailable on the 10th, postponing the next meeting of the Board until August 17th to coordinate meeting with bid openings and Chairman’s return.
Mr. Scott Hickam’s opened by presenting the Board with copies of the Annual Audit ending December 31, 2003. Included were compliance letters indicating that no problems or discrepancies were encountered in preparation of the Audit. Mr. Hickam explained each area of the report and indicate though the statement of loss shows a less, the District has a positive cash flow. Mr. Hickam recommends the Board address the issue of the loss and consider counteracting by raising rates. He also recommended reviewing and setting long term goals.
No new business was presented or discussed at this time.
There was no South Highway Water District related business to discuss at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in July. As it was discussed earlier to reschedule the August 10th meeting to the 17th, it was recommended the August bills continue to be paid on the 10th in order to meet due date requirements. A motion was made by Mr. Starling to pay the August bills on August 10, 2004, under the sole signature of Vice Chairman Burrow in Chairman Cook’s absence. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion carried. It was then motioned by Vice Chairman Burrow to accept the Secretary/Treasurer Report and to pay the bills as presented. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies or problems.
There were no additional comments for discussion.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.