Meeting Minutes of June 8, 2004
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Mike Starling, Greg Dunn, James Keller, Debbie Wheetley, and Water Supply Operator Ron Lada.
There was no visitors in attendance.
First addressed on the agenda was the review of the minutes from the May 2004 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the minutes were approved.
There were no visitor or customer requests presented at this time.
April 2004 Financials were reviewed with brief discussion related to water sales being down v budget and the previous years actuals.
Received a fax from Illinois Department of Commerce and Economic Opportunity related to the Grant application and status of approval. No money has been released at this time; however, recent activity in “wrapping up” Grant requirements and paperwork looks promising.
Per Sean Henry in a phone call with Secretary, Karen Dunn, bid specifications are complete for the Tower Paint/Repair project to go to bid. After brief discussion, Mr. Dunn made a motion to “Go to Bid” with the specifications as prepared by Asaturian Eaton and Associates subject to a finalization meeting to include Mr. Lada, Chairman Daniel Cook, and Mr. Henry. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried. Karen Dunn to notify Sean Henry that the motion carried on the next business day.
Also discussed was the need to make funds available for the Tower project to commence in September 2004. A suggestion was made to cash in the allocated CDs with Edward Jones based on information received from their office prior to the meeting by Karen Dunn. The Board discussed options and agreed to sell the $58,000 CD and the $7,000 CD (both to mature in November 2004) at Market Price, provided that it remains at 100% or above effective June 9, 2004. Funds to be deposited into the Old National Bank, Tower Account, and transactions to be conducted by Karen Dunn on the next business day. A motion was made by Vice Chairman Burrow based on information stated above and seconded by Mrs. Wheetley and with 5 yes and 0 no votes, the motion carried.
Next presented was a letter to Mr. and Mrs. Lonnie Rogers, explaining their illegal connection of a second home to Meter #23900, submitting proof of District Ordinances and EPA referrals, and an offer for them to assume responsibility of an abandoned meter on their property to rectify the situation. The Board reviewed the letter, agreed with its contents, and it was signed.
No new business was presented at this time.
The South Highway Water District 2002/2003 Statement of Revenues and Expenses was reviewed by the Board with no discussion following.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in June. It was noted that additional funds were required to pay the bills including the bond interest payment to GMAC Commercial Mortgage Company. A motion was made by Mrs. Wheetley to transfer $5,000 from the Debt Service Account to Operations/Maintenance Account and to pay the bills as presented. Seconded by Mr. Starling and with 5 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada. Mr. Lada indicated that a mineral oil line burst in the control room requiring minimal repair. It was also discussed that attempts to locate the water line in downtown Makanda for their meter installation were unsuccessful. Ron Lada to meet with Village personnel in near future to try again.
There were no additional comments presented for discussion.
There being no further business, a motion was made for adjournment. A voice count was taken and with 5 yes and 0 no votes, the meeting adjourned.