Meeting Minutes of November 9, 2004
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Debbie Wheetley, Mike Starling, and Greg Dunn, and Water Supply Operator Ron Lada.
Sean Henry, PE, of Asaturian Eaton and Associates, PC, and Mr. Lynn Bush, of Dean Bush Construction Company, were in attendance.
Mr. Bush opened by presenting and explaining the contract used between Dean Bush Construction and southern Illinois Water Districts related to their excavating and line installation and repair needs. Mr. Bush expanded upon specific areas of the contract and explained the schedule of hourly rates including 20% charge for overhead. Brief discussion and questions followed with no decision agreed upon at that time.
Next, discussion changed to the status on the tower paint and repair project with Mr. Henry noting that the expansion joint was scheduled to be repaired by next week. Mr. Henry elaborated on the status of the project. He explained that the first payment installment of $54,270 was due now, a second installment later, and that 10% would be retained until completion of the project and it is inspected and accepted.
First addressed from the agenda was the review of the minutes from the October 2004 meeting. A motion was made by Mrs. Wheetley to accept the minutes. Seconded by Mr. Starling and with 4 yes and 0 no votes, the minutes were approved.
No visitor or customer requests were presented at this time.
Financials for September 2004 were reviewed by Members of the Board comparing 2004 actuals to the proposed Budget for 2005.
Sean Henry noted at this time that he had spoken with the Grant agency today and was informed that June legislature did not pass a capital budget.
Under the order of old business, the finalized 2005 Annual Operating Budget was submitted for review and approval. A motion was made by Mr. Dunn to accept the proposed 2005 Budget as presented with the rate as outlined to be effective the first billing period of 2005. Seconded by Vice Chairman Burrow, and with 4 yes and 0 no votes, the motion carried.
Related to the subject of the two vacancies on the Board, discussed was held regarding conflict of related family members, either blood or by marriage, holding positions on the same Board. No further recommendations were made at this time for filling either of the two vacancies.
No new South Highway Water District business was presented at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in November. It wasd noted that additional funds were required to pay the bills due excessively high water purchases. A motion was made by Mrs. Wheetley to transfer $3,165 from the Depreciation Account, as discussed, to the Operations/Maintenance Account, to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Mr. Starling and with 4 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with brief discussion related to low pressure during peak hours and water loss, but with no other major problems or discrepancies.
No additional comments or questions were presented at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting was adjourned.