Meeting Minutes of October 12, 2004
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Jim Keller, Greg Dunn, Debbie Wheetley, Mike Starling, and Water Supply Operator Ron Lada.
Sean Henry, PE, of Asaturian Eaton and Associates, PC, and was in attendance. Mr. Lyn Bush, Dean Bush Construction Company, was unable to attend as he was detained with a water break repair in a neighboring district.
First addressed on the agenda was the review of the minutes from the September 2004 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the minutes were approved.
A request was presented by the Secretary from customer Kim Baker, Bakers Fairway Lane, at the Stone Creek Golf Course for a return of her $500.00 deposit related to a previously submitted Application for Water Service and meter installation. The Bakers have since installed a well and will not be connecting to BPWD services. After brief discussion, a motion was made by Vice Chairman Burrow to refund the $500 deposit to Mrs. Baker, seconded by Mrs. Wheetley and with 5 yes and 0 no votes, the motion carried.
Financials for August 2004 were reviewed by Members of the Board noting low water sales and high water purchases due to breaks and/or unaccounted water loss.
Next presented was the annual maintenance agreement from Corpro Waterworks for the cathodic protection corrosion control system for the year 2005. After brief discussion related to the necessity of this system and other options, it was agreed that regular maintenance be continued, as in the past, as long as the present system is functional.
A letter form Judy Baar Topinka, IL State Treasurer regarding the Illinois Funds Local Government Short-term Loan Program was passed around for review by the Board Members with no related discussion.
Mr. Sean Henry began discussion on the current tower painting project by explaining that the inside bowl had been blasted and partially primed at this time. A decision need to be made at a later date whether to cut out fill line at crack and repair, or replace entire fill line.
Mr. Henry noted that water loss estimated at 400,000 gallons for the first two days after tower had been emptied and by-passed. Pumps are now running full time. Mr. Lada noted that there have been a few customers complaints of low pressure usually during high-peak usage periods. Shut-off valves are being used and pressure has been reduced by 20 pounds at the pumps to regulate water loss.
Color samples were presented and reviewed. It was noted that safety yellow fades quickly. Clear coat with UV protection will add anot her five to six years of deeper color. Trustees agreed on canary yellow.
Other topics discussed were fill pipe replacement, the addition of a painted bowtie in lieu of the District name on the backside of tower, and the need for safety device. After considerable discussion, it was noted that there was no major damage on fill pipe which would require replacement. Board members unanimously agreed to go with the “bowtie” and agreed a safety device was not necessary.
The first order of new business was to review and approve the 2005 Schedule of Regular Trustee Meetings. A motion was made by Mrs. Wheetley to accept the calendar as presented, seconded by Mr. Starling with 5 yes and 0 no votes, the calendar was approved.
Next was preparation of the 2005 budget using this year’s budget and actuals to-date as guidelines. Each line item was reviewed and discussed. Calculations were made and Karen Dunn to prepare a completed budget for the next Board meeting. Also discussed was a rate increase for January 2005 to be discussed again at a later date.
Ron Lada noted under South Highway Water District business, that after an inspection of the master meter, it was found that the calibration was off enough to justify a new master meter replacement.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in October. It was noted that additional funds would be required to pay disbursements. A motion was made by Mr. Dunn to transfer $2,400 from the Depreciation Account, as discussed, to the Operations/Maintenance Account, to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Mr. Starling and with 5 yes and 0 no votes, the motion approved.
Karen Dunn expressed the occasional need for advice from Legal Council, which at this time the District does not have such. After brief discussion, the Board felt that appointing Legal Council was necessary at this time.
The Water Supply Operator Report was presented by Ron Lada with no major problems or discrepancies.
At this time, Chairman Cook presented to the Board a memo received from Mr. James Keller submitted his resignation to the Board of Trustees. Mr. Keller indicated that he would be spending the winter months away from this area and unable to serve the District. The members of the Board thanked Mr. Keller for his service and wished him well with his endeavors.
There being no further business, a motion was made for adjournment. A voice count was taken and with 5 yes and 0 no votes, the meeting adjourned.