Meeting Minutes of February 8, 2005
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Greg Dunn, Jenny Jaros, Mike Starling, Debbie Wheetley, and Water Supply Operator Ron Lada.
There were no visitors in attendance.
First addressed from the agenda was the review of the minutes from the January 2005 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Vice Chairman Burrows and with 4 yes and 0 no votes, the minutes were approved.
An Agreement for Cutting Off Water Supply Service Connection prepared for an signed by Stella Rowan for Meter #09300 was presented for approval and signature. After brief discussion, Chairman Cook signed the documents approving the removal of the meter.
At this time, Ron Lada, Water Supply Operator briefly joined the meeting and presented the Water Supply Operator Report with no major discrepancies. Brief discussion followed related to water loss. Mr. Lada also requested at this item that the Meter Reader responsibilities be turned over to Karen Dunn who has agreed to accept the position. After related discussion, it was agreed by the Board Members to transfer the reading position to Ms. Dunn which would be finalized at the annual contract renegotiation in May 2005.
The first customer request addressed was related to Meter #05800, Kyle Kinser, for a water leak in excess of 219,000 gallons in the amount of $2,197.79. Karen Dunn presented the Board with a survey of how other water districts in the area handle excess water usage with customers. The Board discussed pros and cons related to offering discounts to customers on excess usage related to leaks. It was agreed to continue following the current procedure of recalculating water billing for customers with excess usage for confirmed leaks. A motion was made by Vice Chairman Burrow to recalculate the January billing for Meter #05800 and offer the standard discount with payment not to exceed a six month period. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion carried. It was also agreed by Board Members that a period of no longer than 3 months be offered for repayment of a high water bill related to a leak unless authorized otherwise by the Board.
Financials for November 2004 were reviewed by Members of the Board with no related discussion.
An Audit Engagement Letter, as prepared by Scott A. Hickam, CPA, for the 2004 annual audit service, was presented to the Board for review. As discussed and approved at the January 11 meeting, the audit cost would remain the same as it was for 2003 ($1,850) and the letter was signed by Chairman Cook.
No new information was available for discussion pertaining to the recent tower repair and painting project.
The agreement for exclusive excavating services by Dean Bush Construction Company was readdressed. After considerable discussion related to pros, cons, and alternatives to the contract, it was decided to table the discussion on this topic until next month when the Water Supply Operator and Engineer would be available to express their views and elaborate on the specific needs of the district.
No new business was presented.
No new South Highway Water District related business was presented.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing the bills for payment in February. A motion was made by Mrs. Wheetley to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies earlier in the meeting. Discussion continued in Mr. Lada absence related to water loss that services offered by the IRWA for leak detection. The Board instructed Mrs. Dunn to request the Mr. Lada contact the IRWA about acquiring their services.
No additional comments or questions were presented.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.