Meeting Minutes of January 11, 2005
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Debbie Wheetley, Greg Dunn, and Water Supply Operator Ron Lada.
Visitors in attendance were Mr. Sean Henry of Asaturian Eaton and Associates, and Mr. Lonnie Rogers, Mrs. Jenny Jaros and Mr. Bob Jacobini, customers.
First addressed from the agenda was the review of the minutes from the December 2004 meeting. A motion was made by Vice Chairman Burrow to accept the minutes. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the minutes were approved.
The visiting customers, at this time, introduced themselves to the Board and expressed an interest in filling the currently vacant seats of the water board.
Financials were not available for review at this time. The meeting continued with Trustees completing and signed the annual Statement of Economic Interest forms as required by the Jackson County Board. Next, a letter requesting account information verification from Edward Jones was reviewed for accuracy and signed by the Chairman.
The first order of old business was the Tower repair and paint project. Mr. Henry reviewed “punch list” items recently submitted to Custom Coatings prior to final payment of the tower paint and repair project. He noted that the landscaping and repair of the meter wells in the gravel would begin upon more favorable weather, the large pipe in tower would be removed, and noted paint scuff marks would be touched up weather permitting, just to name a few items on the punch list. Mr. Henry explained that, of the 10% final payment being withheld, he recommends making a payment of 5% or $4,441.75, as costs to finalize the project do not exceed that amount. A motion was made by Vice Chairman Burrow to pay Custom Coatings 5% in the amount of $4,441.75 and withhold the remaining 5% until the project is completed. Seconded by Mrs. Wheetley and with 4 yes and 0 no votes, the motion was approved.
Further discussion related to the agreement submitted by Dean Bush Construction Company was tabled until next meeting as a quorum was not present to make decision related to this topic.
Applications from customers interested in filling the two vacant trustees positions were presented to the Board for review, 17 total. Each candidate was discussed taking into consideration account status, possible conflicts, eligibility, etc. The Board unanimously agreed on two candidates and a motion was made by Vice Chairman Burrow and appoint Tammy Davis to fill the Jackson County seat and Jenny Jaros to fill the Union County seat. Seconded by Mrs. Wheetley and with 4 yes and 0 no votes, the appointments were approved. Karen Dunn to contact the new appointees and submit applications to each appropriate County Board for approval.
The annual weed control contract from McCloud Weed Control was presented for approval and signature. A motion was made by Vice Chairman Burrow to renew the contract as presented for 2005 services. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion carried.
No new South Highway Water District business was presented at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in January. A motion was make by Mr. Dunn to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Mrs. Wheetley and with 4 yes and 0 no votes, the motion carried. An additional motion was made by Mrs. Wheetley to transfer $4,441.75 from the Tower Paint/Repair Account to the Operations/Maintenance Account and prepare payment to Custom Coatings in that amount. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion was approved. Next, Karen Dunn indicated that Mr. Scott Hickam, CPA, would be available to prepare the 2004 annual audit at the cost of $1,850, same as the 2003 audit preparation. The Board requested Karen Dunn to request a letter/proposal from Mr. Hickam to be approved at the next meeting.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies.
No additional comments or questions were presented at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting was adjourned.