Meeting Minutes of March 8, 2005
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Jenny Jaros, Mike Starling, Debbie Wheetley, Tammy Davis, Greg Dunn, and Water Supply Operator Ron Lada.
Visitors present at the meeting were Mr. Sean Henry, PE of Asaturian Eaton and Associates PC, and Mr. Dan McGuire, district customer.
The meeting opened by addressing Mr. McGuire’s request for information related to a new water meter installation . Karen Dunn explained procedures related to completing an application and submitting a deposit, and presented Mr. McGuire with the required documents. Details of the installation will be coordinated between Mr. McGuire and Ron Lada at a later date.
First addressed from the agenda was the review of the minutes from the February 2005 meeting. A motion was made by Vice Chairman Burrow to accept the minutes. Seconded by Mrs. Wheetley and with 6 yes and 0 no votes, the minutes were approved.
Next presented was a letter from a customer, Mr. Leonard Weiderman, Meter #05200, related to the inaccessibility of his meter located in front of the Makanda Boardwalk. Ron Lada explained the location and problems related to accessibility of the meter, and both Karen and Ron gave details with their conversations with Mr. Weiderman. It was suggested that the lid and cover be raised on the existing well to reach ground level and the current wood enclosure surrounding/covering the meter be be removed by the customer.
Financials for December 2004 and January 2005 were reviewed by members of the Board with no related discussion.
A letter of Agreement for monthly accounting services be performed by the Kemper CPA Group during the calendar year 2005 was presented and reviewed. A motion was made by Mr. Starling to retain Kemper’s accounting services for the upcoming year. Seconded by Vice Chairman Burrow, and with 0 no votes, the motion approved.
The annual Certificate of Status Exemption for Property form as required by Jackson County was signed with no current changes to the current status.
No new information was available for discussion pertaining to the recent tower repair and painting project. Dryer weather is required to complete outside repair and clean-up.
The agreement for an exclusive excavating servicers by Dean Bush Construction Company was readdressed. Trustees addressed District needs and reviewed the details of the “gentleman’s agreement” submitted by Lynn Bush. A motion was made by Mr. Starling to accept the terms as outline in the above referenced agreement and to contract with Dean Bush Construction for District excavating, installation and repair needs. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried. Mrs. Wheetley abstained from voting due to a conflict of interest.
No new South Highway Water District business was presented at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in March. A motion was made by Mrs. Wheetley to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Mr. Dunn and with 6 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies. Discussion continued related to water loss. Mr. Henry noted that due to high readings over the last few months on the small flow master meter, there may be a possible leak between the master meter and the pump station. It was noted that Ron Lada and Sean Henry have arranged to meet with Pat Gammill of the Illinois Rural Water Association later this month to utilize their leak detecting services.
No additional comments or questions were presented at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 6 yes and 0 no votes, the meeting was adjourned.