Meeting Minutes of March 9, 2004
Chairman Daniel Cook was called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Mike Starling, Greg Dunn, and Water Supply Operator Ron Lada.
Visitors in attendance were Mr. Patrick Starling and Mr. Brandon Cook; and Mr. Doug Parrish, Meter #15340.
First addressed were Mr. Parrish’s concerns related to costs incurred for his meter installation of February 2, 2004. Mr. Parrish indicated he felt the charges from Bush Construction for operator, plumber and labor hours were unreasonably high. He also noted that he provided his own copper tuning for the installation; and that the contractor used Mr. Parrish’s tubing, took the remaining tubing upon completion and then billed for the tubing used. After discussion it was decided that the Water Supply Operator and District Secretary look into the matter.
Next addressed on the agenda was the review of the minutes from the February 2004 meeting. A motion was made by Mr. Starling to accept the minutes as presented. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the minutes were approved.
No other visitor or customer requests were submitted for presentation at this time.
December 2003 and January 2004 Financials were unavailable for review due to finalization of the calendar year and preparation of documents to be submitted to the Audit Accountant.
A letter from RA Nack and Associates was presented noting that the original District planning documents were available for sale. Ron Lada to review the documents to determine if they would be useful to the District.
Under the order of New Business, there was brief discussion related to policies for new meter installation, subcontractor choices and related costs. Ideas were exchanged; however no changes to current procedures were made.
There was no South Highway Water District related business to discuss at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in March. There was some discussion related to water loss resulting in escalating water purchase and subsequent bill to the South Highway Water District. It was noted that due to unanticipated water line repair costs, etc., additional funds in the amount of $1,800.00 from the Reserve Account to the Operations/Maintenance Account and to pay the bills as presented. Seconded by Mr. Starling and with 4 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada. Discussion continued related to the recent water main breaks in downtown Makanda, related water loss and subsequent repairs.
Another topic discussed was removal of a damaged fire hydrant. Ron Lada explained the meter has been run over, as has happened in the past. Mr. Lada explained the meter was not required for flushing purposes and recommended that it would be more economical to remove the meter than to repair/replace it. After some discussion, the Board left the decision to the best judgement of the Water Supply Operator to do what was necessary to seal the line.
No additional comments or questions were presented at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.