Meeting Minutes of April 13, 2004
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Greg Dunn, Debbie Wheetley, James Keller, and Water Supply Operator Ron Lada.
Visitor in attendance was Mr. Sean Henry of Asaturian Eaton and Associates.
First addressed on the agenda was the review of the minutes from the March 2004 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the minutes were approved.
A note from Tammy Davis, Meter #90800, was presented to the Board explaining her complaint about odor and discoloration of the water after the last water main break and repair. Mrs. Davis requested reimbursement for expenses for her claim of a ruined load of laundry due to discolored water. The topic was discussed. Due to the facts that proper flushing procedures were followed after the line was repaired, boil order notices were distributed promptly and in accordance with EPA requirements, and that no other customers, including those in the vicinity of Meter #90800, reported discoloration or odor, the board agreed unanimously that no action was required.
December 2003, January 2004, February 2004 Financials were reviewed with no related discussion.
Correspondence from the Illinois Rural Water Association regarding a Legislative Alert was presented and only applied to wastewater treatment plants, not this facility.
There was no discussions related to old business.
No new business was presented for discussion.
There was no South Highway Water District related business to discuss at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in April. There was some discussion related to water loss resulting in escalated water purchase from the South Highway Water District. It was noted that due to recent water line repair costs, etc., additional funds would be required to pay the bills. A motion was made by Mr. Keller to transfer funds in the amount of $3,000 from the Reserve Account and $1,375 from the Tower Account to the Operation/Maintenance Account and to pay the bills as presented. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada. Discussion continued related to the recent water main break in downtown Makanda and again on Wiley lane on week later; as well as related water loss and subsequent repairs. Mr. Lada fees these repairs will result in a substantial improvement on next month’s water loss.
Additional comments lead to a brief discussion related to the Tower Paint and Repair project. The Board gave Mr. Henry instructions to begin the bidding process in June with a goal for painting to begin in September 2004.
There being no further business, a motion was made for adjournment. A voice count was taken with 4 yes and 0 no votes, the meeting adjourned.