Meeting Minutes of June 14, 2005
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll was called and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Trustees Tammy Davis, Greg Dunn, Jenny Jaros, Mike Starling, Debbie Wheetley, and Water Supply Operator Ron Lada.
Visitors in attendance were Mrs. Mary Lou Brown, President, Cherry Insurance Services; Mr. Sean Henry of Asaturian Eaton and Associates; and Mr. Kevin Wheetley of Wheetley Construction.
Ms. Mary Lou Brown opened the meeting by explaining that Cherry Insurance Services has been working with the District Secretary to find a program offering better insurance coverage with companies who specialized in Water Districts. She presented a comparison of the current program/coverage to a proposed program offered through Bliss McKnight of Illinois, Inc. Ms. Brown explained the coverage proposal in detail and reviewed each line item of the restructured benefits. After presentation and discussion by the Board, a motion was made by Vice Chairman Burrow to accept the proposed insurance program as presented to become effective July 15, 2005, at Ms. Brown’s recommendation. Seconded by Mr. Dunn and with 6 yes and 0 no votes, the motion carried.
Mr. Kevin Wheetley next addressed excavation services performed on and around the District Office grounds by Wheetley Construction. It was noted that additional excavating services were performed and gravel used which were unrelated to the tower project and at the responsibility of the Water District. Mr. Wheetley explained the work that was done and presented his invoice for payment. A motion was made by Vice Chairman Burrow to pay invoices to Wheetley Construction and Anna Quarries as discussed. Seconded by Mr. Starling and with 6 yes and 0 no votes, the motion carried.
Next addressed from the agenda was the review of the minutes from the May 2005 meeting. A motion was made by Mrs. Wheetley to accept the minutes. Seconded by Vice Chairman Burrow, and with 6 yes and 0 no votes, the minutes were approved.
No visitor or customer requests were presented at this time.
Financials for April 2005 were reviewed by members of the Board with no related discussion.
First order of old business, related to the tower repair and painting project clean-up efforts, was discussion of invoices from Anna Quarries for gravel purchases and services performed by Wheetley Construction which was addressed earlier in the meeting.
No new business was presented at this time.
The South Highway Water District statement of revenues and expenses for 2003/2004 were reviewed with no related discussion.
The Secretary/Treasurer Report was reviewed in Karen Dunn’s absence along with the Accounts Payable Report detailing bills for payment in May. A motion was made by Mrs. Wheetley to transfer $2,850 from the Debt Service Account to the Operations/Maintenance Account to cover the GMAC interest payment, accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Mr. Starling; and with 6 yes and 0 no votes, the motion was approved. Ms. Dunn requested that future consideration be given to opening a new checking account specifically for deposits and expenses related to new meter installations.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies or problems.
No additional comments or questions were presented at this time
There being no further business, a motion was made for adjournment. A voice count was taken and with 6 yes and 0 no votes, the meeting adjourned.