Meeting Minutes of May 10, 2005
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Tammy Davis, Greg Dunn, Jenny Jaros, Mike Starling, Debbie Wheetley, and Water Supply Operator Ron Lada.
Visiting was Mr. Sean Henry of Asaturian Eaton and Associates.
First addressed from the agenda was the review of the minutes from the April 2005 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the minutes were approved.
No visitor or customer requests were presented at this time.
Financials for March 2005 were reviewed by members of the Board with no related discussion.
Also presented from it IEPA was a construction permit for the Union Ridge Subdivision. It was explained by Mr. Henry that the installation of the water main was the responsibility of the installer, though IDOT submits the permit to the Water District. A $5,000 bond was initially acquired by Mike Williams Construction. A resolution is required by the Water District as a formality to make the permit good. The Resolution was reviewed and discussed by all Board Members. A motion was made by Mrs. Wheetley to accept the resolution as presented. Seconded by Mr. Dunn and with 6 yes and 0 no votes, the motion carried.
Related to the tower repair and painting clean up efforts, it was noted that Wheetley Construction was to begin dirt work within the next week.
Under the order of new business, Ron Lada and Karen Dunn were temporarily dismissed from the meeting as the Board Members reviewed annual employee contracts. After discussion, a motion was made by Mr. Starling to increase the salaries of each the Water Supply Operator and District Secretary by 3%. Seconded by Vice Chairman Burrow, and with 6 yes and 0 no votes, the motion carried. It was decided that the rate paid to the Meter Reader would remain the same for the upcoming renewal year.
A letter from the Carbondale Water District, forwarded from the South Highway District, stating rate increase information was reviewed by the Board, followed by a brief discussion. No action was taken at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in April. A motion was made by Mrs. Wheetley to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Mr. Starling and with 6 yes and 0 no votes, the motion was approved. Ms. Dunn required that future consideration to be given to opening a new checking account specifically for deposits and expenses related to new meter installation.
Discussion continued related to disconnection notices and cut off dates. Ms. Dunn explained that in the past it was been the District’s practice to courteously work with customers who were unable to make payment by the cut off date; though she also indicated there were a few people who took advantage of this courtesy. After considerable discussion, Ms. Dunn was instructed to strictly follow procedure and order immediate disconnection for customers who have not paid on or before the cut off date regardless of their reasons or excuses.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies or problems. It was noted by Mr. Lada that the repair of several leaks has already resulted in a substantial improvement related to water loss.
No additional comments or questions were presented.
There being no further business, a motion was made for adjournment. A voice count was taken and with 6 yes and 0 no votes, the meeting was adjourned.