Meeting Minutes of October 13, 2009
Chairman Starling called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Mike Starling, Vice Chairman Joseph Burrow, Water Supply Operator Ron Lada, District Secretary Karen Dunn, Trustees Wally Earll, Larry Hill, Tammy Davis, and Jenny Jaros. Absent was Secretary/Treasurer Mike Williamsen.
Visitor in attendance was Mr. Scott Hickam, CPA, of Beussink and Hickam, PC. Mr. Hickam opened with the presentation of the 2008 Annual Financial Audit. In reviewing the results of his analysis, he indicated that due to good financial data on a monthly basis, there were no major problems with bookkeeping. Mr. Hickam noted that operating revenue decreased; however, operating expenses increased, particularly in repairs and maintenance @ 79.28% due to unusual leaks/breaks in the system. He recommended researching other water sources as well as compiling a five to ten year plan for repairs or replacements. He noted that due to new infrastructure programs with the new stimulus bill, we should have engineering plans prepared. Mr. Hickam presented the Board with a “fraud/risk assessment” worksheet for near future roundtable discussion.
After the presentation was completed, a motion was made by Mrs. Davis to accept the 2008 Financial Audit as prepared by Mr. Hickam, seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the audit was approved.
The meeting continued by reviewing the minutes of the September 2009 meeting. A motion was made by Mr. Earll to accept the minutes as presented. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the minutes were approved.
Under the order of customer business, a request from Customer Gary Hawk was presented for the approval of an Agreement for Cutting Off Water Service for meter #91000 at 2620 Old US HW 51. The Board Members saw no conflict with this request.
Under the topic of Communication for October, a letter from the Greater Egypt Regional Planning and Development Commission soliciting membership was presented with no interest from the Board at this time.
Next presented was the agreement for Corrpro Companies, INC, for annual service to the Cathodic Protection Corrosion Control System. A motion was made by Mrs. Davis to renew the contract with Corrpro as presented; seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried.
Under the order of old business, the topic of the District Mapping Project was discussed. After reviewing email correspondence from Mr. Frank Wessein, a motion was made by Mrs. Jaros to purchase District maps at the prices outlines in Mr. Wessein’s email and at the discretion of the Water Supply Operator; seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried.
Under the order of new business, the Board discussed a request from Secretary/Treasurer Williamsen related to mileage reimbursement and compensation for consulting services. After establishing that the Secretary/Treasurer is no tat this time considered an employee of the District and services currently being rendered are not of a permanent nature to substantiate such employment, it was decided by the Board that more specific information was required to make a decision related to this request. Per Chairman Starling, this discussion will be tabled until the next regular meeting of the Board.
No information related to the South Highway Water District was available at this time.
Financials for August 2009 were presented for review with no discussion at this time.
Edward Jones Monthly Investment Update for September 2009 was presented for review with no discussion at this time.
The Secretary/Treasurer Report and the Accounts Payable Report was presented by the District Secretary Karen Dunn. A motion was made by Mrs. Davis to accept the Secretary/Treasurer Report as presented and pay the bills. Seconded by Vice Chairman Burrow and with 5 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented with no discrepancies.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Vice Chairman Burrow to adjourn, a voice count was taken and with 5 yes and 0 no votes, the meeting adjourned.