Meeting Minutes of November 10, 2009
Chairman Starling called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Mike Starling, Vice Chairman Joseph Burrow, District Secretary Karen Dunn, Secretary/Treasurer Mike Williamsen, Trustees Tammy Davis, Jenny Anderson, and Wally Earll. Absent were Water Supply Operator Ron Lada and Trustees Larry Hill.
Visitors in attendance were Mr. Praveen Sunny, of Asaturian Eaton and Associates.
Mr. Sunny opened by reconfirming Buncombe Public Water District interest in connecting directly to Carbondale Water District. He indicated that he would arrange a meeting with the Carbondale Water District in the near future. Brief discussion followed related to grants and future projects such as replacing the line on Turkey Hill.
The meeting continued by reviewing the minutes of the October 2009 meeting. A motion was made by Mrs. Davis to accept the minutes as presented. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the minutes were approved.
There were no visitor or customer requests.
Under the order of communications for the month of November 2009, a copy of the letter from the Jackson County Board to Trustee Steve Williams confirming his membership status was presented to the Board for their information.
Under the order of old business, the topic of the District Mapping Project was discussed. It was noted that Frank Wessein and Ron Lada would be meeting to finalize data and project completion is expected before the end of the year.
Mr. Earll, no longer affiliated with the Makanda Township Fire Department, requested that Mr. Jim Bilderbach be contacted related to the purchase of maps for the fire department.
Related to the accounting firm research, Mr. Williamsen noted that five firms had been interviewed. Two of which failed to submit a bid, two bids were submitted with monthly charges of $200 and $250, and one at a monthly charge of $500. He noted that the current contract with the Kemper CPA Group expires on December 31, 2009. With Board interest in an Anna firm, Mr. Williamsen agreed to invite Mr. Robert Odum, CPA, to attend the December 2009 meeting of the Board.
Mileage reimbursement and compensation for services performed by the Secretary/Treasurer were discussed. A revised mileage report was submitted by Mr. Williamsen. It was agreed by the Board and a motion was made by Vice Chairman Burrow to reimburse Mr. Williamsen for mileage as indicated on the report. Seconded by Mr. Earll, and with 4 yes and 0 no votes, the motion carried.
The meetings of the Board of Trustees Schedule for 2010 was presented and reviewed. A motion was made by Mr. Earll to accept the schedule as presented. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
The 2010 Annual Operating Budget was presented by Mr. Williamsen and reviewed by members of the Board. After considerable discussion related to a 2.5% rate increase and anticipated expenditures, a motion was made by Mrs. Davis to accept the budget and rate increase as presented; seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
No information related to the Sough Highway Water District was available at this time.
Financials for September 2009 were presented for review with no discussion.
Edward Jones Monthly Investment Update for October 2009 was presented for review with no discussion related at this time.
The Secretary/Treasurer Report and the Accounts Payable Report were presented by Secretary/Treasurer Williamsen. A motion was made by Mrs. Davis to accept the Secretary/Treasurer Report as presented and pay the bills. Seconded by Vice Chairman Burrow and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented with no discrepancies.
No additional public comments or questions.
There being no further business, a motion was made by Vice Chairman Burrow to adjourn; a voice count was taken and with 4 yes and 0 no votes, the meeting was adjourned.