Meeting Minutes February 14, 1984
The meeting was called to order at 7:05 pm by Chairman Walter Brieschke.
Roll call: present was Douglas Mayer, Phoebe Cox, William Hardenbergh, and Walter Brieschke. Employees present were John Nannie and Kim Forby.
The minutes of the January 10 meeting were approved.
The minutes of the meeting for Notification to Begin Work on Painting of the Water Storage Tank on February 2 were approved.
Secretary/Treasurer report was submitted.
The Financial report was submitted. A new form is now being used to coordinate the budget, general ledger and financial reports.
Payment of the bills: Miss Cox made a motion to pay the bills presented in the amount of $8,650.99. Mr. Hardenbergh seconded. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Payment of overtime: Mr. Hardenbergh made a motion to pay Mrs. Forby $75.00 for the extra hours worked in December and January. Mr. Mayer seconded. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed.
Tap location book: Mr. Kenneth Forby has submitted a bid of $1,200.00 to prepare a tap location book.
Water Supply Operator report was submitted. A new pump has been ordered to replace the one which was recently repaired by Peterson Supply and has since brake down again. It will cost $1,051.00 for the pump, $65.00 for the coupling and $18.00 for an extra coupling insert. Shipping will be approximately $100.00 because it is coming from California. Delivery is expected in 4 to 6 weeks. Dan White is to check on the feasibility of three phase wiring to protect the motor and pump in the pump station.
Attorneys opinion on RA Nack: The Board contacted Ms. Hunter for an opinion on the district’s recourse to RA Nack for improperly installed water lines discovered during repairs in December. Ms. Hunter stated that such an action “must be started within two years from the time you knew or should reasonably have known of the act or omission giving rise to the cause of action.” (See attached letter). Ms. Hunter suggested that since we were aware of considerable problems with the original construction for more than two years and there was questionable potential for recovery that the board consider this carefully. Mr. Mayer made a motion not to proceed with the action based on the attorney’s opinion. Miss Cox seconded. All in favor voice vote.
Water rates resulting from a customer break or leak: Mr. Mayer is to work out a rough draft for Board consideration of a policy concerning charges for water lost through customer break or leak.
Problem meters: Mr. Nannie submitted a list of problem meters (ones that froze, some more than once, in December) that needed to be buried deeper.
Water Tank Painting: the contracts have been signed and work is scheduled for April or May.
Customer letters: A letter concerning the Water Storage Tank painting and a warning about preventing possible damage to water heaters will be sent out with the March bills.
Public Record Act: On the 1st of July, the Public Records Act goes into effect stating that a list of records available to the public must be compiled.
Water System Planning Document: Asaturian and Eaton has submitted a revised proposal concerning items #4 and #7 and part B (maintenance manual). The cost for #4 is $1,400.00 and #7, if done concurrently with part B, is not to exceed $100.00. If #7 is done separately it will cost $250.00. The Board has requested a sample of a maintenance manual for inspection at the next meeting.
A motion was made to go into Executive Session as provided by the Illinois Revised Statute #102, Par. 42, Sec 2, to discuss personnel matters. Miss Cox made the motion and Mr. Hardenbergh seconded. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Brieschke – yes. Motion passed. The Board went into Executive Session at 8:55 pm.
No decisions were made in Executive Session.
The Board returned to open session at 9:14 pm.
A motion was made to adjourn by Mr. Hardenbergh and seconded by Mr. Breischke. All in favor voice vote. Meeting adjourned at 9:16 pm.