Meeting Minutes June 11, 2025

The regular meeting of Buncombe Public Water District was called to order on June 11, 2025 at 6:00 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.

Call to Order

Trustees Present:  Hughey; Brewer; Dickson; Fiorino; Howell; Lamb

Trustees Absent:  None

Also Present:  Candice Kirby; Cheryl Hughey; Alex Heidbreder; Sage Lintner; and Michael R. Twomey.

Chairman Hughey conducted the meeting.

            MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD MAY 14, 2025 was made by Trustee Lamb and seconded by Trustee Brewer.  On voice vote, motion passed with all Trustees voting aye.  

Visitor, Customer, and Public Comments

A.        Candice Kirby reported to the Board that she had the balance due on her payment for the additional meter that was required to be installed.  She will contact her contractor to install the meter and run the line from the meter to the building.  She was informed that the billing on the new meter will start when it is installed. 

Old Business

A.        Meter/Building Requirements Ordinance:

            Attorney Twomey presented to the Board a meter ordinance for review and approval.  After Board discussion MOTION TO ADOPT CHAPTER 6, METER REQUIREMENTS SETTING FORTH THE ORDINANCES FOR METER REQUIREMENTS IN BUNCOMBE PUBLIC WATER DISTRICT was made by Trustee Brewer and seconded by Trustee Fiorino.  On roll call vote, motion passed with all Trustees voting aye. 

B.        ECWAG Update/Church Street:

            The installation should start within the next couple weeks. 

New Business

A.        New Gate:

            Water Operator Heidbreder explained to the Board his desire to have a gate installed at the entrance to the District office.  Alex explained to the Board that there are lots of individuals using the parking lot during non-business hours for non-Water District purposes.  The Board confirmed that they would like to secure District property.  MOTION AUTHORIZING THE INSTALLATION OF A GATE AT THE ENTRANCE TO STOP UNAUTHORIZED ENTRY was made by Trustee Lamb and seconded by Trustee Fiorino.  On voice vote, motion passed with all Trustees voting aye.

B         Drop Box:

            The Board discussed the possibility of a drop box and described the possibility of changing the drop box availability from 24-hours to business hours cutoff.  This will be considered in conjunction with the placement of the gate.  The Board also would like to explore options of placing cameras on the property.  No Board action taken.

C.        Mileage Reimbursement:

            Board determined that all reimbursement should be made to the employees at the rate provided by the Internal Revenue Code. 

City of Carbondale Water Supply

A.        There are still some back flow issues at the master meter.  Alex has been in touch with the City officials concerning the same.  No Board action needed.    

Monthly Staff and Board Group Reports

A.        Office Manager Lintner Report:

            Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.  

B.        WSO Heidbreder Report:

            Alex Heidbreder presented a written report to the Board and placed of record with the Minutes.  Alex noted to the Board that the District is still getting false alerts because of communication problems. 

C.        Work Group 1 Ordinances:

            Nothing presented.  

D.        Work Group 2 District Improvement:

            Next DIG meeting is scheduled for June 27, 2025 at 11:00 a.m. at the District office.

E.         ROINC Report:

            Sage presented a written report to the Board and placed of record with the Minutes. 

              MOTION TO APPROVE MONTHLY STAFF AND BOARD GROUP REPORTS was made by Trustee Brewer and seconded by Trustee Fiorino.  On voice vote, motion passed with all Trustees voting aye.

Monthly Treasurer/Accounting/Financial Reports

A.        Spreadsheet of Bills to be Paid:

            Office Manager Lintner presented a written report of bills to be paid to the Board and placed of record with the Minutes.

B.        Amy Financial Report February 2025:

            Nothing presented.

C.        125% Report:

            Nothing presented.

D.        Change in Account Balances Month:

            A written report was presented to the Board with the Officed Manager reports and placed of record with the Minutes.

E.         Investments:

            The account balance as of June 11, 2025 is as follows:  $247,628.57 in T-bills with a cash balance of $1,188.13. 

            MOTION TO APPROVE THE MONTHLY TREASURER AND FINANCIAL REPORT was made by Trustee Fiorino and seconded by Trustee Brewer.  On voice vote, motion passed with all Trustees voting aye. 

            MOTION TO PAY BILLS AS PRESENTED IN THE WRITTEN REPORT was made by Trustee Lamb and seconded by Trustee Brewer.  On roll call vote, motion passed with all Trustees voting aye. 

Additional Trustee Comments or Questions

A.        The District is looking for a replacement for Trustee Heern. 

Executive Session

A.        None.

Motion for Adjournment

            MOTION TO ADJOURN MEETING was made by Trustee Fiorino and seconded by Trustee Howell.  On voice vote, motion passed with all Trustees voting aye.

Meeting adjourned at 7:35 p.m.