Meeting Minutes of April 10, 2001
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, and Trustees Greg Dunn, Debbie Wheetley, and Mike Starling. Absent was Trustee James Keller. Also present were employees Karen Dunn and Ron Lada.
A visitor to the meeting was Mr. William Baggett of Makanda, Meter #05900.
Next on the agenda was the review of the minutes from the March 2001 meeting. A motion was made by Mr. Dunn to accept the minutes as presented. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the minutes were approved.
The first customer concern addressed was that of Mr. Baggett related to a lack of water pressure at his residence of Baptist Hill Road. Mr. Baggett stated that the gauge registered 40 pounds standing pressure, which has been at 60 pounds prior to the repair at Cracker’s Neck Bridge last winter. Ron Lada noted that pressure at the meter last week tested at 48 pounds. Low pressure at Makanda Baptist Church at top of Baptist Hill Road was confirmed by Mr. Burrow; however, Mr. Baggett was unaware of his neighbors were having similar problems. Ron Lada to recheck pump station and pressure gauge, and to further review the situation.
Re-addressed from the January 2001 meeting was a request from Mrs. Maurice Betts for retroactive cost reduction related to her leak late-summer 2000. Using Mrs. Betts’ recently established average monthly usage, Karen Dunn recalculated water costs for Meter #81400 using the rate for excess water usage and arrived at a credit to Mrs. Betts in the amount of $87.33. A motion was made by Mr. Burrow to accept the recalculation as presented. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the motion was approved.
The first item of communication presented was a letter from the Kemper CPA Group explaining the General and Government Auditing Standards, significant accounting policies and District compliances used in their accounting practice. Also included was a letter stating Testimony of Good Faith by the Buncombe Public Water District for signature and return to Kemper. The Annual Audit for 2000 was reviewed by the Trustees in addition to the Financials for February 2001. Various annual reports were reviewed and signed by the Chairman prior to submission and distribution. It was decided by the Trustees that a visit from Paul Schmidt of the Kemper CPA Group was not required at this time.
The Annual Service Agreement from Corpro Waterworks (aka Harco) was submitted for acceptance from 2001. A motion was made by Mr. Burrow that we retain Corpro’s services for the upcoming year for the quoted amount of $455.00 (no payment required at this time); seconded by Mrs. Wheetley and with 4 yes and 0 no votes, the motion carried.
In a meeting between Secretary, Karen Dunn, and Mr. Gary Blumenstock of the Illinois Rural Water Association, Mr. Blumenstock offered to attend a meeting of the Board of Trustees to answer questions and discuss issues and procedures related to tower painting. Mr. Blumenstock also recommended IRWA’s program to explain to new Board Members the expectations and responsibilities of a Trustee. It was agreed by all Trustees that Mr. Blumenstock’s visit would be highly beneficial. Karen Dunn to invite Mr. Blumenstock to the May 8th Board Meeting.
Two items of Old Business on the agenda were: 1) Tank/Tower Painting; 2 the dedication of Stone Creek line extension. In the absence of Mr. Keller and anticipating the upcoming visit of Mr. Blumenstock, the Board elected to table both topics until the next meeting.
There was no South Highway Water District business to report.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in April. A motion was made by Mrs. Wheetley to accept the Secretary Report and pay the bills as presented. Seconded by Mr. Dunn and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major problems or discrepancies.
There were no additional public comments or questions.
No ordinances were reviewed at this time.
There being no further business, the motion was made for adjournment by Mrs. Wheetley and seconded by Mr. Dunn. A voice vote count was taken and with 4 yes and 0 no votes, the meeting was adjourned.