Meeting Minutes of August 12, 2008
Chairman Starling called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Mike Starling, Vice Chairman Joseph Burrow, District Secretary Karen Dunn, Water Supply Operator Ron Lada, Trustees Tammy Davis, Steve Williams, Jenny Jaros, Wally Earll, and Debbie Wheetley. Absent was Secretary/Treasurer Mike Williamsen.
Visitor in attendance was Mr. Scott Hickam of Beussink and Hickam PC.
Mr. Hickam opened the meeting by distributing copies of the completed 2007 Annual Audit. He began by accessing his findings page by page indicated highlights such as a revenue increase of 5.06%. Also discussed were increases in operating expenses, large repairs and water loss. Mr. Hickam outlines the Statement of Net Assets and illustrated data on a graph. Upon completed of his presentation and brief discussion among the Board, Mr. Hickam excused himself from the meeting.
The meeting continued by reviewing the minutes of the July 2008 meeting. A motion was made by Mr. Williams to accept the minutes. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the minutes were approved.
There being no further visitor and customer requests to be presented or discussed at this time.
Communications from LD Bush Construction INC were presented detailing a revised schedule of hourly rates. Members of the Board compared the new rates with the prior, noting an approximate 5% increase, and after brief discussion agreed the rate increase was reasonable considering rising fuel costs.
Under the order of old business, Karen Dunn indicated that a continuing education class at John A Logan College on the subject of QuickBooks Pro 2008 was available for fall semester. The 11 week program would begin September 9th from 6:00pm to 8:00pm at a cost of $106.50 plus a $10.00 fee. After discussion, a motion was made by Mr. Earll to enroll the District Secretary in the QuickBooks class, pay full tuition of $116.50, and pay the District Secretary’s regular salary time spent along with mileage reimbursement. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion carried.
The 2007 Annual Audit, under the order of new business, was discussed earlier in the meeting.
Briefly discussed, under the topic of the South Highway Water District, was a recent situation related to their Springer Ridge Road Tower renovation which resulted in problems to the Buncombe Water District due to low pressure, or in some cases, no water service. No action was taken at this timne.
Financials for April 2008 were reviewed with no further discussion.
Also presented was the completed draft of the Asset Depreciation Report as compiled by Members of the Board. Satisfied with information supplied on the list, the Board instructed the District Secretary to submit the report to the Kemper CPA Group for implementation.
The Secretary/Treasurer Report was presented by Karen Dunn in the absence of Secretary/Treasurer Mike Williamsen. She noted that extra funds would be required to fund expenses. After review and discussion, a motion was made by Mrs. Wheetley to void the $1,400 deposit check to Debt Service, as existing funds within that account were adequate to meet bond payment requirements. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion carried. A motion was then made by Mrs. Davis to accept the Secretary/Treasurer Report and to pay the bills as presented and pay the bills.
The District Secretary next presented information on three past due accounts, Meter Numbers 06600, 21000, and 21800, which all met the criteria according to District Ordinances for placing liens on properties. The Board instructed the District Secretary to complete the procedure.
The Water Supply Operator Report was presented by Ron Lada with no discrepancies.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Chairman Starling, seconded by Mrs. Davis, and with 6 yes and 0 no votes, the meeting was adjourned.