Meeting Minutes of August 13, 2025
The regular meeting of Buncombe Public Water District was called to order on August 13, 2025 at 6:00 p.m. at the District’s office located at 79 Wiley Ln, Makanda, Illinois.
Call to Order
Trustees Present: Hughey; Brewer; Dickson; Fiorino; Howell
Trustees Absent: Lamb
Also Present: Alex Heidbreder; Sage Lintner; Nancy Sorrels; and Michael R. Twomey.
Chairman Hughey conducted the meeting.
MOTION TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD JULY 9, 2025 made by Trustee Brewer and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Visitor, Customer, and Public Comments
A. Nancy Sorrels:
Ms. Sorrels appeared and wanted to discuss with the Board damage to a concrete pad on her property when replacing the Church Street main. She informed the Board that in her opinion the contractor ran machinery across her property causing damage. She presented pictures to the Board for review.
She noted she had discussed this issue with Water Operator Heidbreder and that he had been very helpful.
Board reviewed pictures and stated that it looked like the edge had sloughed off and it looked like old cracks. Ms. Sorrels is worried that the cracks will continue to spread.
After discussion, Board determined it needed pictures from the Engineer’s office to compare to see if there is liability on the part of the District. Machine tracks on the ground itself will be taken care of.
Water Operator Heidbreder does not believe the contractor caused any cracks.
Old Business
A. Horner Shifrin/ECWAG:
A packet was delivered to the Board for review and payment to the contractor. The contractor, S&W Line Contracting, requested a payment of $33,881.25. Horner Shifrin requested payment of $1,462.87 as evidenced by invoice number 77035. MOTION TO PAY CONTRACTOR THE SUM OF $33,881.25 was made by Trustee Fiorino and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye. MOTION TO PAY HORNER SHIFRIN THE SUM OF $1,462.87 was made by Trustee Fiorino and seconded by Trustee Brewer. On roll call vote, motion passed with all Trustees voting aye.
There was also presented to the Board Change Order number 2 evidencing an increase in the contract $9,400.00. MOTION TO APPOVED CHANGE ORDER NUMBER 2 was made by Trustee Brewer and seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
B. Public Meeting Preparation/Discussion:
The Board discussed the upcoming public meetings with the public to explain the general operation of the Water District.
New Business
A. Scott Hickam Annual Audit:
The audit is not ready at this time and will be reviewed at a later meeting.
City of Carbondale Water Supply
A. None
Monthly Staff and Board Group Reports
A. Office Manager Lintner Report:
Office Manager Lintner presented a written report to the Board and placed of record with the Minutes.
B. WSO Heidbreder Report:
Alex Heidbreder presented a written report to the Board and placed of record with the Minutes.
C. Work Group 1 Ordinances:
Nothing presented.
D. Work Group 2 District Improvement:
A meeting for September has been scheduled for September 19 at 11:00 at the Water District office.
E. ROINC Report:
Sage presented a written report to the Board and placed of record with the Minutes.
MOTION TO APPROVE MONTHLY STAFF AND BOARD GROUP REPORTS was made by Trustee Brewer and seconded by Trustee Fiorino. On voice vote, motion passed with all Trustees voting aye.
Monthly Treasurer/Accounting/Financial Reports
A. Spreadsheet of Bills to be Paid:
Office Manager Lintner reported to the Board.
B. Amy Financial Report April, May, and June 2025:
The annual reports have been brought up to date from January 2025 through July 2025 and are included in the Board packet. See letter from accountant dated August 12, 2025.
C. 125% Report:
Nothing presented. Will have in September.
D. Change in Account Balances Month:
See Office Manager Litner report.
E. Profit/Loss versus Actual:
Nothing presented.
F. Investments:
Account balance as of July 31, 2025 is $250,733.08. The investment is split between cash and four treasury bonds.
MOTION TO APPROVE THE MONTHLY TREASURER REPORT AND FINANCIAL REPORT made by Trustee Fiorino and seconded by Trustee Howell. On roll call vote, motion passed with all Trustees voting aye.
Payment of Bills
A. A schedule of all bills was presented to the Board for review. MOTION TO PAY ALL BILLS made by Trustee Brewer and Seconded by Trustee Fiorino. On roll call vote, motion passed with all Trustees voting aye.
Additional Trustee Comments or Questions
A. None
Executive Session
A. None.
Motion for Adjournment
MOTION TO ADJOURN MEETING made by Trustee Fiorino and seconded by Trustee Howell. On voice vote, motion passed with all Trustees voting aye. Meeting adjourned at 7:38 p.m.