Meeting Minutes of August 9, 2005
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, Secretary/Treasurer Karen Dunn, Trustees Jenny Jaros, Mike Starling, Debbie Wheetley, Tammy Davis, Greg Dunn, and Water Supply Operator Ron Lada.
Visitor in attendance were Mr. Eric Young, Ms. Heidi Greer, and her father, Mr. Winkler. Ms. Greer opened by explaining her dilemma related to water service availability at the construction site of her new home on Potter’s Road, Makanda, Illinois. Though a BPWD water main runs parallel to Potter’s Road and directly across Ms. Greer’s property, she cannot apply for water service as her property is in the SHWD. Mr. Greer has been given permission by them to pursue the re-annexation of her property into the BPWD. After further discussion related to the situation, a motion was made by Mr. Dunn, that should South Highway de-annex Ms. Greer’s property from their District, that BPWD allow annexation of the property into this District. Seconded by Vice Chairman Burrow and with 6 yes and 0 no votes, the motion was approved.
The next visitor in attendance, Mr. Scott Hickam, CPA, took the floor by explaining his results related to the completion of the 2004 annual audit. Mr. Hickam took the Board members step-by-step through the Audit, and brief discussion followed his completed presentation.
Next addressed from the agenda was the review of the minutes from the July 2005 meeting. A motion was made by Vice Chairman Burrow to accept the minutes. Seconded by Mr. Starling and with 6 yes and 0 no votes, the minutes were approved.
No additional visitor or customer requests were presented at this time.
Financials for June 2005 were reviewed by Members of the Board with no related discussion.
Under the order of old business, Secretary Karen Dunn explained, from her earlier conversation with Mr. Sean Henry, PC, that he suggested a letter be written to the attention of Guy Douglass, Custom Coatings, with instruction to complete remaining work on the tower project within 30 days or forfeit the remaining portion of the retainage. After related discussion, Board Members were in agreement, and a motion was made by Vice Chairman Burrow to instruct Mr. Henry to prepare and mail the notice to Custom Coatings. Seconded by Mrs. Davis and with 6 yes and 0 no votes, the motion carried.
No new business was presented at this time.
No South Highway Water District business was presented.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in August. A motion was made by Mrs. Wheetley to accept the Secretary/Treasurer Report as presented and to pay the bills. Seconded by Mr. Dunn and with 6 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada with no major discrepancies. Also mentioned by Mr. Lada, was the recent repair of the District Office air conditioning unit and the need for replacement. Costs were discussed related to both the A/C unit and furnace; Ron Lada was instructed to attain further information for replacement when necessary.
No additional District related comments or questions.
There being no further business, a motion was made for adjournment. A voice count was taken and with 6 yes and 0 no votes, the meeting was adjourned.