Meeting Minutes of December 13, 1994
The meeting was called to order at 7:00pm by Chairman Richard Jumps. The roll was called. Present were: Chairman Richard Jumps, Vice Chairman Stanley Hollister, Mr. Maurice Betts, and Ms. Cathie Hutcheson. Also present were employees Ron Lada and Karen Townsend, and Janet Proctor, esq.
The minutes from November 1994 were presented for approval. After consideration the Board approved the minutes on audio cassette tape.
Mr. Jumps introduced Karen Townsend as temporary fill in secretarial position until Karol Abrams’ contract renews in May. Mr. Jumps then turned the floor over to the attorney.
Janet Proctor, esq., was present to discuss the following issues
- A letter was written to Karol Abrams and subsequent company owned property that had been returned to her office by Karol. Ms. Janet Proctor also recommended to act on Karol’s resignation at this time.
- Discussed the bookkeeping situation, and 1993 audit in progress with Kemper CPA Group. Recommended use of digression when discussing employee related matters and, in the future, not let all office responsibilities funnel through only one individual.
Mr. Betts expressed concern that South Highway Water District may not be complying with the arbitration order. Ms. Proctor agreed to look into the situation as she is also looking into issues regarding the tax exempt status of the district.
Mr. Jumps brought into discussion the letter from the attorney regarding the North half section of 23. Board had previously discussed the quantity of meters there and the possibility of lost revenue. Asked South Highway to install backflow device. When they have a water breakage, our customers lose water and the district get charged for it twice. Offered to replace meter; would pay the additional amount to get upgrade with backflow device.
Mr. Betts brought into discussion the meter on Giant City Blacktop, which is in a different area, but goes into our district in 23 – the fish hatchery which is in Union County. There is no permit for South Highway to operate in Union County; we do. Believes they are in violation of Union County law. Needs to be negotiation to work this out.
Mr. Betts made a motion not to relinquish any part of the district an any time. Motion failed due to a lack of second. Mr. Jumps indicated unsure if they are violating state laws. No intention on making a move on this tonight.
Mr. Jumps indicated there was one customer request. Floyd Allen said he was charged a late fee of $2.00 because late fee was not intentionally applied, Board agreed to have the $2.00 fee removed from his account.
Mr. Jumps opened the floor to any old business.
Mr. Betts made a motion to accept Karol’s letter of resignation. The motion was seconded by Mr. Hollister. A roll call vote was taken: Chairman Jumps – yes, Ms. Hutcheson – yes, Mr. Betts – yes, and Mr. Hollister – yes. There being 4 yes and 0 no votes, the motion carried.
Mr. Jumped opened the floor to any new business.
The “Trustees Schedule for 1995” was reviewed by all board members. Mr. Betts made motion to accept the new Trustee Schedule for 1995. The motion was seconded the Ms. Hutcheson. A roll call vote was taken. Mr. Hollister – yes, Chairman Jumps – yes, Ms. Hutcheson – yes, Mr. Betts – yes. There being 4 yes and 0 no votes, the motion passed.
Mr. Betts indicated that signature cards on all bank accounts have been changed. Questioned whether we should drop bond on Secretary/Treasurer. Ms. Proctor advised no, as the temporary secretary will still be handling funds.
The financial report was presented indicating bills for payment. The financial report was reviewed by all board members. A roll call vote was taken with 4 yes and 0 no votes, the bills were approved for payment.
Mr. Betts also made a motion to pay Jeff Peterman for December readings, Mike Coleman for December testing, and Ron Lada a Christmas bonus prior to Christmas. Mr. Hollister seconded the motion. A roll call vote was taken and with 4 yes and 0 no votes, the motion was carried.
Mr. Lada presented the Water Supply Operator Report and it was accepted by the Board.
Mr. Jumps turned the floor over to Mr. Betts for presentation of the 1995 District Budget. Mr. Betts indicated the budget was based on previous facts and figures, taking into consideration interest income and a drop in fixed payables. Ms. Hutcheson made a motion to accept the 1995 District Budget as presented. Mr. Hollister seconded the motion. A roll call vote was taken and with 4 yes and 0 no votes, the motion carried.
There was a continued brief discussion related to;
- the need for a computer program adjustment to indicate monthly gallons used.
- Installation of more printer memory to accommodate Monthly Meter Reading Report.
- Payroll Program in computer that had never been utilized.
- the need to complete mileage log sheet which call for odometer readings.
Mr. Betts mentioned attempts to find quotes and prices to place a new 4″ water line and master meter on the hill behind the incubator; and a portable nonmanually operated filtering system.
There being no further business, a motion for adjournment was made by Ms. Hutcheson. It was seconded by Mr. Betts. A voice vote was taken. There were 4 yes votes and 0 no votes. The meeting was adjourned at 8:30pm.