Meeting Minutes of December 8, 1987
The meeting was called to order at 7:10 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. Douglas Mayer, Mr. Vern Cornell, Mr. William Hardenbergh, Mrs. Fran Voss, Miss Phoebe Cox, and Mr. Walter Brieschke. Mr. Richard Parrish was absent. Employees present were Mrs. Becky Robers and Mr. Walter Butler.
Minutes of the October 13, 1987 and November 10, 1987 meetings were approved as submitted.
Customer Requests: There were no customer requests.
The Secretary/Treasurer report was read and accepted.
The Financial Report was read and accepted.
Payment of Bills: The bills were presented in the amount of $5,513.67. Mr. Hardenbergh made a motion to pay the bills as submitted and Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Miss Cox – yes, Mr. Brieschke – yes. Motion passed.
Water Supply Operator report: Mr. Butler reported that he placed thermometers in the pump station and WST in order to monitor temperatures. Also, in the master meter control box at the WST the hose line which transmits pressure data to the controls came loose and is in need of repair.
Reminder: ALL complaints of no water due to freezing are to be responded to within 24 hours on weekdays and no later than Monday morning if they occur on Saturday, Sunday, or Holidays.
Master Meter Calibration: The master meter tested 4% high and now has been corrected.
South Highway Dispute: Mr. Mayer and Mr. Hardenbergh recommended that BPWD formally requested a progress report from the Arbitrators.
Dymo Label maker: No motion were made to purchase one at this time.
Proposal for completion of storage building: Mr. Mayer made a motion to proceed with heating and air conditioning from the storage building for a price of $1,710.00 as soon as possible. Mr. Cornell seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mr. Hardenbergh – no, Mrs. Voss – no, Miss Cox – no, Mr. Brieschke – yes. Tie vote.
Auditing firm: Contract to be signed: Mr .Brieschke read the proposal from Mr. Ronald Manis, CPA, dated October 29, 1987, to prepare the 1987 audit for $1,000.00. Mrs. Voss made a motion to accept Mr. Manis proposal, and Mr. Cornell seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Miss Cox – yes, Mr. Brieschke – yes. Motion passed.
Discussion concerning Mr. Ed Heern’s tap #18 and Mr. Carlos Hiller’s tap #164 request for a variance to the ordinances, to allow more than 1 living unit to be connected to their water service connection. Mr. Hardenbergh made a motion to install an in line shut off valve as a secondary user’s line on both taps and that the customer will be charged for parts, installation, and map and will be charged as a multiple user. A letter is to be sent to both customers explaining that this being done to accommodate their particular circumstances, and that this arrangement can be terminated or revoked at any time that BPWD determines this to be necessary. Mrs. Voss seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – abstain, Mr. Hardenbergh – yes, Mrs. Voss – yes, Miss Cox – yes, Mr. Brieschke – yes. Motion passed.
Mrs. Voss made a motion to suspend all water meter shut off from now until January 2, 1988, in recognition of the holidays. Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mr. Hardenbergh – yes, Mrs. Voss – yes, Miss Cox – yes, Mr. Brieschke – yes. Motion passed.
Mr. Brieschke noted that in the Southern Illinoisan on Tuesday, October 20, 1987, The Makanda Township Board of Trustees adopted an ordinance that All Public Utility Companies desiring to install a utility line across or along Makanda Township Roads must obtain a permit from the Township Highway Commissioner. The monthly meeting adjourned by motion of Mrs. Voss and seconded by Miss Cox. Voice vote – all yes. Meeting adjourned at 8:25pm