Meeting Minutes of February 11, 2003
Chairman Daniel Cook called the meeting to order at 7:00pm. A roll call was taken and present were: Chairman Daniel Cook, Vice Chairman Joseph Burrow, and Trustees Mike Starling, Greg Dunn and James Keller. Also present were employees Karen Dunn and Ron Lada.
One visitor in attendance at the meeting was Mr. Sean Henry of Asaturian Eaton and Associates.
First addressed on the agenda was the review of the minutes from the January 2003 meeting. A motion was made by Mr. Dunn to accept the minutes. Seconded by Vice Chairman Burrow, and with 4 yes and 0 no votes, the minutes were approved.
No other visitor or customer requests were addressed at this time.
Financials for December 2002 were not discussed as they will not be available until completion of the 2002 audit by Kemper CPA Group.
A copy of Kemper CPA Groups’ Information Privacy Act was passed around and reviewed by all trustees with no additional comments or discussion.
A letter of introduction from Central Tank Coatings was presented, briefly discussed, and given to Mr. Henry for further investigation.
Indiana Insurance Company’s notice related to the Terrorism Risk Insurance Act of 2002 and its effects of their policies was reviewed by all trustees with no additional comments or discussion.
In compliance with EPA regulations, the Board discussed sending the Water Supply Operator to the next Emergency Operating Plan mini-conference sponsored by the Illinois Rural Water Association. A motion was made by Vice Chairman Burrow to send Ron Lada to the conference in Effingham, Illinois, March 2003; seconded by Mr. Dunn; with 4 yes and 0 no votes, the motion carried.
The TowerLink America sites information worksheet was completed by Mr. Henry and returned to the Secretary for submission to TowerLink.
The application for Grant Appropriations from the Illinois Department of Commerce and Community Affairs was completed by Mr. Henry and also returned for submission.
There was no business related to the South Highway Water District presented or discussed at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in February. It was noted that previous deposits made by Edward Jones to the Reserve Account were dividend payments on CD investments. After discussion by the Board it was agreed that dividends should be deposited to the Tower Paint/Repair accounts so as not be be confused with the Reserve Account activity. A motion was made by Mr. Dunn to change dividend deposits from the Reserve account, both at Old National Bank in Carbondale; seconded by Vice Chairman Burrow, and with 4 yes and 0 no votes, the motion carried.
In order to cover costs for additional operating supplies, funds are required to be moved from the Reserve Account to the Operation/Maintenance Account to assist in the February bills. A motion was made by Mr. Dunn to transfer $3,754.26 from the Reserve to the Operations/Maintenance Account, to accept the Secretary/Treasurer Report and pay the bills as presented. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the motion was approved.
The Water Supply Operator Report was presented by Ron Lada with some discussion related to recent leaks; with no major problems or discrepancies.
No additional public comments or questions were presented.
No ordinances were reviewed at this time.
There being no further business, a motion was made for adjournment. A voice count was taken and with 4 yes and 0 no votes, the meeting adjourned.