Meeting Minutes of February 14, 1989
The meeting was called to order at 7:01 pm by Chairman Walter Brieschke. The roll was called. Present were Mr. William Hardenbergh, Miss Phoebe Cox, Mr. Vern Cornell, Mr. Richard Parrish, Mr. Douglas Mayer, and Mr. Walter Brieschke. Mrs. Fran Voss was absent. Employees present were Mrs. Becky Roberts and Mr. Walter Butler.
Minutes of the January 10, 1989 meeting were approved as submitted.
Customer Requests: After decided to put in another tap, Mr. Ed Heern requested a waiver of BPWD ordinances. He requested that if someone damaged the new tap, he would not be responsible for damages. He was told that the board of Trustees as a whole would have to grant such a waiver, any one individual Trustee has no authority in such matters. Mr. Heern decided to agree to all ordinances.
Mr. Brieschke prepared handouts on water use breakdowns and on 1988 water use averages. The individual customer records are confidential and cannot be released for general distribution.
Status of Mr. Danny Williams damage to Pump Station: Mr. Brieschke stated that as a board we do not and cannot endorse one or the other political parties, but as individuals we have a choice. Mr. Herb Donow, Mr. Rusty Rice, and Ms. Lilly Crane, (representing the Democratic ticket in the upcoming township election on April 4, 1989) were present to hear complaints from the BPWD Trustees concerning Buckley’s Corner and damages done to Pump Station entrance. This was discussed at great length.
The Secretary/Treasurer Report was read and accepted.
The Financial Report was read and accepted. Mr. Parrish made a motion to pull all of the escrow account into a 6 month certificate, put $5,000.00 of Depreciation in the current certificate depreciation #4, and put $5,000.00 of Reserve in the current certificate reserve #3. Mr. Hardenbergh seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
Payment of Bills: The bills were presented in the amount of $7,702.50. Mr. Hardenbergh made a motion to pay the bills as submitted and Mr. Parrish seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Cornell – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Parrish – yes, Mr. Brieschke – yes. Motion passed.
Water Supply Operator Report: Mr. Butler reported that he has ordered stock, and the lights in the shop area of the WST building are installed. Pressure station #3, will begin construction as soon as the weather breaks. We now have all the parts for the hydrant in downtown Makanda, so Mr. Butler will begin to repair it. During the cold weather only one tap #25 was reported as being frozen, but only for a couple of hours. When the weather permits, Mr. Butler will place more dirt on the meter and seed it down. Also #82 needs dirt put on where a pressure valve used to be. The cabinet was installed around the controls in the WST seems to be working fine. On the coldest days this month, it has been 62 degrees inside the cabinet.
Mr. Brieschke asked for a motion for permission to find out prices for radios to purchase to use when BPWD has a main break to save time getting materials needed for repairs. Mr. .Hardenbergh made the motion and Mr. Cornell seconded. Voice vote – all yes.
Insurance Coverage: The premium on Directors and Officers Liability would be for $3,500.00 per year for $500,000 coverage. There was discussion on whether this was really needed or not. The Trustees felt it was best to consult further with our attorney. Mr. Brieschke will invite Ms. Eugenia Hunter and a representative of Cherry Insurance Agency to address the board on this at next month’s meeting.
Status of Mr. Danny Williams damage to Pump Station: This was discussed further and it was suggested that Mr. Mayer, Mr. Parrish, and Mr. Brieschke meet with Mr. Danny Williams and Mr. Larry Lipe before the election. Mr. Brieschke is to propose the meeting date on February 23, 1989 to hear what they have to say.
Adopt “Schedule of Regular Trustee meetings” for 1989: Meetings are scheduled as follows; January 10, 1989, February 14, 1989, March 4, 1989, April 11, 1989, May 9, 1989, June 13, 1989, July 11, 1989, August 8, 1989, September 12, 1989, October 10, 1989, November 14, 1989, December 12, 1989, all starting at 7:00 pm. Mr. Cornell made a motion to accept the this time and dates as listed, and Mr. Parrish seconded the motion. Voice vote 5 – Yes, 1 – no. Motion passed.
Audit Status: Mrs. Roberts is to meet with the auditor on February 15, 1989 to deliver 1988 information. Mr. Manis stated that he would try to have it completed by March 14, 1989 board meeting.
The Southern Illinoisan Amateur Radio Society has requested the use of BPWD WST building and fenced area for their field day to be held on June 24 & 25, 1989. They do carry their own insurance. Mr. Parrish made a motion to allow them the use of the WST site and Miss Cox seconded the motion. Voice vote – all yes.
South Highway Dispute: Ms. Carol Eaton has been working on the dispute vigorously. She is to contact Mr. Brieschke around the 20th of February.
Discussion on the use of an employee’s performance form: tabled.
The monthly meeting adjourned by motion of Mr. Parrish and seconded Mr. Cornell. Voice vote – all yes. Meeting adjourned at 8:40 pm.