Meeting Minutes of February 14, 2017
Chairman Robert Hughey called the meeting to order at 7:00 p.m. A roll call was taken and present were: Chairman Robert Hughey, Vice Chairman Robert Jacobini, District Secretary Karen Dunn; and Trustees Jenny Anderson, Jospeh Burrow, Grace Brewer and Clay Kolar. Absent was Treasurer Mike Williamsen and Water Supply Operator Ron Lada.
Professionals in attendance were Mr. Mike Twomey. Visitors in attendance were Mrs. Lucille Burrow.
The Board reviewed the minutes of the January 10, 2017, regular meeting. A motion was made by Mr. Kolar to accept the minutes as presented. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the minutes were approved.
The District Secretary presented documentation related to three customers with excess water usage due to water leaks. The Board discussed each customer’s situation individually. Also discussed was the calculation used to adjust rates for excess water was the District is now purchasing water from aa different supplier effective November 2016.
The water leak for Meter #1-1760 occurred during September 2016; therefore, a motion was made by Vice Chairman Jacobini to adjust rates for excess usage for this customer utilizing the calculation established at that time. The motion was seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion carried.
A new calculation was discussed and considered based on water purchases from Carbondale Water and Sewer. The water leak for Meter #2-4490 occurred during January 2017; therefore, a motion was made by Vice Chairman Jacobini to apply the new calculation for excess water to this account. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion was approved.
No action was taken for Meter #4-5810 at this time until further information is obtained from the customer.
Communications for February 2017 were presented for discussion. A letter from First Mid-Illinois Bank related to contact information was completed by the District Secretary, reviewed by the Board, and signed by Chairman for submission to the Bank. Correspondence from the Greater Egypt Regional Planning Commission related to annual membership was reviewed, discussed, and tabled for further discussion at a future meeting. Correspondence from EFI related to warranty information, as supplied by Mr. Joe Boyke, was reviewed. The Board Members collectively completed a Service Response card to be returned to EFI.
Statement of Economic Interest forms were presented to all Jackson County appointed Board Members for completion and signature.
No issues related to the new water main connection to Carbondale were presented.
The subject of water billing errors related to the South Highway Water District was discussed upon a review of recalculations supplied by Mr. Joe Boyke. A motion was made by Vice Chairman to accept the calculations as presented and move toward reconciliation. Seconded by Mr. Burrow and with (5) yes and (0) no votes, the motion was approved. The District Secretary was instructed to prepare a letter to South Highway Water District Board of Trustees indicating confirmation of this decision and instruction to move forward.
Financial for December 2016 were presented and reviewed with brief discussion.
The Edward Jones Investment Report for January 2017 was unavailable.
The Secretary/Treasurer Report and the Accounts Payable Report for March 2017 was presented. After related discussion, a motion was made by Mr. Burrow to accept the reports as presented and pay the bills; seconded by Mr. Kolar and with (5) yes and (0) no votes, the motion was approved.
The Water Supply Operator Report was reviewed by Board Members in the absence of the Water Supply Operator with no discrepancies.
No additional public comments or questions were presented.
There was no move for an executive session.
There being no further business, a motion was made by Mr. Kolar to adjourn; seconded by Mr. Burrow and with (5) yes votes and (0) no votes, the meeting closed.