Meeting Minutes of January 11, 2000
Chairman Richard Jumps called the meeting to order at 7:15pm. A roll call was taken and present were: Chairman Richard Jumps, Vice Chairman Herbert Donow, Trustee Mike Starling, and Trustee Daniel Cook. Also present were employees Ron Lada and Karen Dunn.
Visiting was Ms. Debbie Wheetley, Trustee Applicant, to observe meeting procedures; and Mr. Roy Whiteside, Engineer for Cool Springs Subdivision. Mr. Whiteside presented various questions to the Board related to pressure, daily usage of the District, number of customers, etc., in preparation of the water line extension for the new subdivision. Blueprints were presented and left for the Board’s review. Mr. Richard Borgsmiller will be contacting the District regarding required signature.
The meeting continued with review of the December 1999 meeting. A motion was made by Vice Chairman Donow to accept the minutes as presented. Seconded by Mr. Starling, and with 4 yes and 0 no votes, the minutes were approved.
Next on the agenda was discussion related to an agreement made between the Water District and Billie Jacobini at the time of her line extension related to recovery costs. Agreement indicated BPWD will submit to Billie Jacobini 100% of all tap fees received from new installations to Jacobini Line Extension. A check in the amount of $500.00 will be issued to Billie Jacobini for a meter addition for Rory Jaros.
It was suggested and recommended in further discussion related to this topic that the Cool Springs developers include recover in the cost of the land/lots. It was also suggested the Tap Fees be in the amount of $250.00 (where applicable for recovery) and that an additional deposit called Labor and Materials be required in the amount of $500.00, prepayment for costs related to installation. The Labor and Materials Deposit, when requested at new installation, should be explained with the understanding that labor and materials may be over the initial deposit of $500.00. It was suggested that terms such as tap fee, etc., be redefined to be more specific; and that there be a distinction between applications for existing meters and new meters.
Correspondence presented for review were as follows:
- Financials prepared by the Kemper CPA Group for November 1999 which were reviewed and discussed by the Board.
- Annual Service Contract for the year 2000 from Harco Waterworks. A motion was made by Mr. Starling to accept the Harco contract for another annual term as stated in the agreement. Seconded by Mr. Cook and with 4 yes and 0 no votes, the motion carried.
- IRWA Nomination & Delegate From 2000. The Board had no interest at this time.
- 2000 Price Quote for Weed Control from McCloud. After brief discussion, a motion was made by Mr. Starling to accept the contract for full weed control of office and pump station as stated in the amount of $380.00 for the year 2000. Seconded by Mr. Cook and with 4 yes and 0 no votes, the motion carried.
- 2000 Accounts Service Contract with Kemper CPA Group. A motion was made by Mr. Cook to continue services with the Kemper CPA Group for the year 2000 at no rate increase from that of $135.00 a month in 1999. The motion was seconded by Mr. Starling, and with 4 yes and 0 no votes, the motion was approved.
There was no new business presented at this time.
The first topic of old business for discussion was related to reducing the size of the Water District Board. After brief discussion, Vice Chairman Donow made a motion to reduce the size of the Board with resolution as suggested by Don Prosser from seven members to five members. Chairman Jumps indicated that the commitment stands to have one position filled by a Union County customer. The motion was seconded by Mr. Starling and with 4 yes and 0 no votes, the motion carried.
No South Highway Water District related business was discussed at this time.
The Secretary/Treasurer Report was presented by Karen Dunn along with the Accounts Payable Report detailing bills for payment in January. A motion was made by Mr. Starling to accept the Secretary Report was presented and pay the bills; seconded by Mr. Cook and with 4 yes and 0 no votes, the motion carried.
The Water Supply Operator Report was presented by Ron Lada noting 2 leaks, one at Springer Ridge Road near the Hardenbergh residence, and the other on Poplar Camp Road near the Simon residence.
There were no additional public comments or questions.
No ordinances were reviewed at this time.
There being no further business, the motion was made for adjournment. A voice vote was taken with 4 yes and 0 no votes, the meeting adjourned at 8:30pm