Meeting Minutes of January 9, 1986
The meeting was called to order at 7:00 pm by Chairman Walter Brieschke. The roll was called. Present were William Hardenbergh, Vern Cornell, Phoebe Cox, Douglas Mayer, Fran Voss, and Walter Brieschke. Richard Parrish was absent. Employees present were Becky Roberts and Mike Huskey.
The minutes of the December 12, 1985 meeting were approved with the following corrections. Under customer requests Mr. Cornell abstained from voting on the proposal because he was 20 minutes late for the meeting and missed part of the discussion. In the same paragraph under customer requests the sentence Buncombe Public Water District granted a waiver of water rate ordinances to Oschmann/Rowan Mid America Extrusion, Inc., is to be deleted in its entirety.
Customer Requests: Mr. James Renshow, owner of tap #3 had a water break in the amount of $299.45. Mr. Hardenbergh moved that the Board of Trustees grant a variance, for the convenience of the customer, to Chapter 5, Section 5.01 (fees) of the revised ordinances as follows: “Regarding tap #3, it is agreed that Mr. James Renshow is to pay $100.00 down which is 33% of the total $299.45 which is in arrears. The remaining $199.45 is to be paid in two equal monthly installments of $99.73 each, until the arrearage is paid in full. The late charge is hereby waived also. In addition to the monthly water bill is to be paid on time in accordance with existing ordinances. Cancellation of this agreement will result if at any time the terms of this agreement are not complied with. One copy to be sent to the customer and one is to be placed in the tap file.” Seconded by Mr. Mayer. Roll call vote: Mr. Mayer – yes, Mr. Hardenbergh – yes, Miss Cox – yes. Mr. Cornell – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed. The Village of Makanda sent a letter of complaint about the bill to remove tap #34. They asked that the time that was spent waiting on the cut phone line to be repaired, that this expense would subtracted from their bill. It was discussed and the Board decided that since we did file necessary procedures to have the phone line located that the bill would remain the same unless we collected from the phone company. Mrs. Voss made a motion for Mr. Brieschke to draft a letter to The Village of Makanda and to the phone company regarding the situation. Mr. Brieschke seconded the motion. All in favor voice vote.
Secretary/Treasurer report was read and accepted.
Payment of Bills: The bills were presented in the amount of $4,931.14. Mr. Hardenbergh made a motion to pay the bills as submitted. Miss Cox seconded. Roll call vote: Mr. Mayer – yes, Mr. Hardenbergh – yes, Mr. Cornell – yes, Miss Cox – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.
The Water Supply Operator report was given by Mr. Huskey.
SHWD Dispute: Mr. Brieschke stated that a water rate analysis on a possible water rate increase needed to be researched. He asked Mr. Cornell if he would consider researching this. Mr. Conell agreed.
Notification of new customer on rules: Mr. Cornell made a motion to include the following sentence on the Application for Water Service Contract: “The Board of Trustees encourages you to become familiar with these Ordinances, especially Chapter 3, the section on rules and regulations. Copies are available for your inspection at the District’s office and personal copies are available for the cost of photocopies and postage. Mrs. Voss seconded. All in favor voice vote.
Reply to State’s Attorney letter: Mr. Hardenbergh and Mr. Brieschke drafted letters to send to Mr. John Clemons. Mr. Cornell made a motion to send the letter as amended and Mr. Hardenbergh seconded the motion. All in favor voice vote. Copies are to be sent to Eugenia Hunter and Mr. Michael Wepsiec.
Executive Session: Miss Cox made a motion to retain Eugenia Hunter as our Attorney under the terms of her letter dated January 2, 1986. Mr. Mayer seconded the motion. Roll call vote: Mr. Mayer – yes, Mr. Hardenbergh – yes, Miss Cox – yes, Mr. Cornell – yes, Mrs. Voss – yes, Mr. Brieschke – yes. Motion passed.
Budget Justification: On 1987 Justification the 3 certificates should be added in addition to interest, term, amount, maturity date, percentage rate, in account 505 of the Budget.
Harco Cathodic Protection Contract: Mrs. Voss made a motion to accept the new contract and to pay $550.00 for the year starting 2-15-86 and ending 2-15-87. Miss Cox seconded the motion. Roll call vote: Mr. Mayer – yes, Miss Cox – yes, Mr. Hardenbergh – yes, Mr. Cornell – No, Mr. Voss – ye, Mr. Brieschke – yes. Motion passed.
Mr. Hardenbergh moved to adjourn the meeting and Miss Cox seconded. All in favor voice vote. The meeting was adjourned at 8:47 pm.